Executive Assistant, WMX & WRMGO

Job Description:

At Warner Music Group, we’re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we turn dreams into stardom and audiences into fans. We are guided by three core values that underpin everything we do across all our diverse businesses: 

● Curiosity: We do our best work when we’re immersing ourselves in culture and breaking through barriers. Curiosity is the driving force behind creativity and ingenuity. It fuels innovation, and innovation is the key to our future. 

● Collaboration: Making music and bringing it to the world is all about the power of originality amplified by teamwork. A great idea, like a great song, travels globally. We ignite passions and build connections across our diverse community of artists, songwriters, partners, and fans. 

● Commitment: We pursue excellence for our team and our talent. Everything in music starts with a leap into the unknown, and we’re committed to keeping the faith, acting with integrity, and delivering on our promises. 

WMG is home to a wide range of artists, musicians, and songwriters that fuel our success. That is why we are committed to creating a work environment that actively values, appreciates, and respects everyone. We encourage applications from people with a wide variety of backgrounds and experiences. 

Consider a career at WMG and get the best of both worlds – an innovative global music company that retains the creative spirit of a nimble independent. 

At Warner Music Group, we’re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we turn dreams into stardom and audiences into fans. We are guided by three core values that underpin everything we do across all our diverse businesses:

• Curiosity: We do our best work when we’re immersing ourselves in culture and breaking through barriers. Curiosity is the driving force behind creativity and ingenuity. It fuels innovation, and innovation is the key to our future.
• Collaboration: Making music and bringing it to the world is all about the power of originality amplified by teamwork. A great idea, like a great song, travels globally. We ignite passions and build connections across our diverse community of artists, songwriters, partners, and fans.
• Commitment: We pursue excellence for our team and our talent. Everything in music starts with a leap into the unknown, and we’re committed to keeping the faith, acting with integrity, and delivering on our promises.

WMG is home to a wide range of artists, musicians, and songwriters that fuel our success. That is why we are committed to creating a work environment that actively values, appreciates, and respects everyone. We encourage applications from people with a wide variety of backgrounds and experiences

Consider a career at WMG and get the best of both worlds – an innovative global music company that retains the creative spirit of a nimble independent.

A little bit about our teams: 

Warner Music Experience (WMX) and Warner Recorded Music Global Operations (WRMGO) are the key service divisions at WMG intended to connect artists with fans and amplify brands and globally distribute, sell and optimize WMG digital and physical products and assets. Our performance is firmly entrenched in a team oriented, supportive, fun and collaborative approach and environment. 

Your role: 

While day to day administration and support tasks for the EVP, Warner Recorded Music Operations and SVP, Artist Relations & Brand Development are paramount to the position, this role will also be heavily involved in creating visuals for special projects, large meeting and event planning, travel and budget logistics for the executives and budget tracking for the divisions. You’ll get to work in a global capacity with a variety of personalities and vendors across our business and become part of the backbone of WMX and WRMGO.  

Here you’ll get to: 

Executive Support

• Manage extensive executive calendars, schedule meetings on a regional and global scale, arrange conference calls and travel (domestic & international), coordinate team meetings and functions, answer phones, manage executive expenses, etc. 
• Will be an effective communicator with an advanced understanding of the executive functions and requirements.
• Will be the administrative go-to person for the Global Operations department; able to answer or direct questions to the right person.
• Manage highly sensitive, confidential information with the highest level of discretion.
• Will work on special projects and/or in dedicated workstreams on behalf of the SVP and EVP and for others within the teams as needed.
• Will be required to attend meetings with artists, managers and senior WMG leaders and executives to support the related projects from the SVP and/or EVP.
• You will aid in the preparation and dissemination of business reviews, spreadsheets, and ad hoc presentations.
• Assist with creating, formatting, and designing Google Slides, PowerPoint, Google Docs and Excel presentations and charts.
• Ensure and evaluate departmental budgets are reconciled and aligned with departmental goals.
• Communicate often with global WMG executives, their EA’s, and every employee in the Artist Relations and Global Operations teams.

Office Administration

• Plan domestic & international conferences/special events on & offsites, both in-person and virtually.
• Create, maintain and distribute department organization charts, contact lists and Emergency contacts (constant evolution).
• Liaise with Technology and Office Services departments regarding software, equipment, and office needs.
• Support various ad hoc requests as needed.

About you: 

• You are a pro-active ‘self-starter’ who takes initiative to get involved in all aspects of the department.
• You are highly detail-oriented, able to multi-task on a regular basis and work independently as well as a “Team” environment.
• You are driven and dedicated while constantly seeking learning opportunities.
• You have deadline awareness and the ability to prioritize workload.
• You have the ability to orchestrate and manage multiple overlapping meetings, projects, vendors.
• You have the ability to proactively identify challenges and offer creative and innovative solutions.
• You have the ability to communicate information clearly, concisely, and professionally, both written and verbally.
• You have strong budgeting and project management skills including top-to-bottom event planning.
• You have an ability to take direction and execute specific outlined initiatives.
• You have excellent interpersonal skills and are able to communicate with employees at all levels in the company, including senior management, clients, and vendors.
• You have the ability to work with others and maintain focus while working under pressure.
• You have outstanding organization and follow-up skills.

We’d love it if you also had: 

• 5+ years of Executive level administrative experience.
• 5+ years of Corporate meeting planning experience.
• 5+ years of Project management experience is desirable. 
• 5+ Experience with budget administration in corporate environments is a plus.
• College Degree preferred.\
• Excellent computer skills including extensive use of both Microsoft and Google applications.

About us:

As the home to 10K Projects, Asylum, Atlantic Music Group, East West, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world’s premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through a catalogue of more than one million copyrights worldwide. Warner Music Group is also home to ADA, which supports the independent community, as well as artist services division WMX. In addition, WMG counts film and television storytelling powerhouse Warner Music Entertainment among its many brands.

Together, we are Warner Music Group: Independent Minds. Major Sound.

Love this job and want to apply?

Click the “Apply” link at the top of the page, or apply directly with your LinkedIn. Applying with LinkedIn will import all of the information you put in your profile, but will still allow you to upload a resume and cover letter.

Don’t be discouraged if you don’t hear from us right away. We’re taking our time to review all resumes, and to find the best people for WMG.

Thanks for your interest in working for WMG.  We love it here, and think you will, too.

#LI-Hybrid and #LI-Onsite

This position will require being in the office 4 days a week.  We believe that an in-office presence is critical for talent development, collaboration and building strong relationships.

WMG is committed to inclusion and diversity in all aspects of our business. We are proud to be an equal opportunity workplace and will evaluate qualified applicants without regard to race, religious creed, color, age, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, marital status, medical condition as defined by state law (genetic characteristics or cancer), physical or mental disability, military service or veteran status, pregnancy, childbirth and related medical conditions, genetic information or any other characteristic protected by applicable federal, state or local law.

Copyright © 2025 Warner Music Inc.

Links to relevant documents:

2025 Benefits At A Glance final.pdf

EVerify Participation Poster.pdf

Right To Work .pdf