Executive Assistant, Legal

Position Overview:

Autodesk is seeking an experienced Executive Assistant to join our talented team. You will report to and provide administrative support to three senior leaders in our Legal, Government Affairs, and Public Policy team.  We are looking for someone who provides administrative partnership to senior executives and acts as a facilitator and liaison, handling details of a highly confidential and critical nature. You are flexible, enjoy working in a fast-paced environment, can manage multiple tasks, and are not afraid of making recommendations to create better ways of working. This position requires initiative, tact, and independent judgement to proactively address potential problems and ensure an efficiently functioning team. Our idea of a great team includes transparency, rolling up our sleeves when needed, and supporting one another.

This position will report to our VP and Assistant General Counsel, and it is a hybrid role, based in Portland or San Francisco.

Responsibilities:

• Provide administrative partnership to three leaders, including complex calendar management (including staff and team meetings), planning, arranging domestic and international travel, and creating expense reports
• Develop and maintain positive working relationships with internal and outside parties, including high-level contacts of a sensitive nature
• Manage and maintain team documents, information flow, web pages, wikis, and/or other knowledge management assets
• Make business travel arrangements and manage and communicate travel itineraries
• Plan and coordinate events and multi-day meetings on and offsite, including preparation of meeting materials, logistics, food, agenda, amenities, activities, and communications with attendees

• Partner with other EAs to coordinate between executives and manage tradeoffs, prioritization, and ad-hoc projects
• Maintain email aliases, distribution lists and shared directories
• Maintain positive working relationships with staff, internal departments, and outside parties, including high-level sensitive matters
• Create documents and knowledge assets on behalf of your leaders or the greater team, including onboarding materials and presentation materials

Minimum Qualifications:

• 5+ years of executive assistant/admin experience in a fast-paced/dynamic company 
• Experience supporting multiple executives at one time
• Strong written and verbal communication skills
• Excellent interpersonal skills 
• Strong detail orientation and solid analytical skills
• Trustworthy, collaborative, accountable, discrete and flexible with proven examples of excellent judgment.
• High level of skill and comfort with Microsoft Office Suite (Outlook, PowerPoint, Teams, Word, and Excel) 
• Collaborative team player attitude and team building skills 
• Can successfully manage multiple priorities; knows how to prioritize multiple projects and responsibilities simultaneously and can communicate about timelines and workload to partners. 

The Ideal Candidate:

• Passion for details
• Proactive and takes initiative 
• A communications wizard: able to be clear, concise, and convincing in both written and spoken communications
• Comfortable with multi-tasking, prioritizing, and flexible with schedules 
• Enjoys working on complex assignments with a team
• Enjoys reaching out and building productive working relationships with people across all levels in a matrixed organization
• Comfortable working independently to determine methods and procedures on new assignments, seeking clarity when meeting an obstacle
• Trustworthy, collaborative, accountable, and flexible 

#LI-DW1

About Autodesk

Welcome to Autodesk! Amazing things are created every day with our software – from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.

We take great pride in our culture here at Autodesk – it’s at the core of everything we do. Our culture guides the way we work and treat each other, informs how we connect with customers and partners, and defines how we show up in the world.

When you’re an Autodesker, you can do meaningful work that helps build a better world designed and made for all. Ready to shape the world and your future? Join us!

Benefits

From health and financial benefits to time away and everyday wellness, we give Autodeskers the best, so they can do their best work. Learn more about our benefits in the U.S. by visiting https://benefits.autodesk.com/

Equal Employment Opportunity

At Autodesk, we're building a diverse workplace and an inclusive culture to give more people the chance to imagine, design, and make a better world. Autodesk is proud to be an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender, gender identity, national origin, disability, veteran status or any other legally protected characteristic. We also consider for employment all qualified applicants regardless of criminal histories, consistent with applicable law.

Diversity & Belonging

We take pride in cultivating a culture of belonging where everyone can thrive. Learn more here: https://www.autodesk.com/company/diversity-and-belonging

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