Wing is on an exciting mission to redefine the future of work for companies worldwide! We are the premier choice for fast-growing businesses looking to build world-class teams and place their operations on autopilot.
We are currently seeking a high-caliber, bilingual Executive Assistant & Founders Associate based in South America to directly support the Founder of a cutting-edge Artificial Intelligence (AI) company based in the United States.
This is a unique, hybrid role. You won’t just be managing a calendar; you will act as a true operational partner, handling both high-level executive administration and Founders Associate-level business operations. If you thrive in fast-paced tech environments, possess exceptional business acumen, and can solve operational problems from multiple angles, this role is for you.
Key Responsibilities:
Executive Correspondence: Manage inbox and drive professional communication with C-Suite executives from major global tech partners.
Calendar & Pipeline Management: Oversee complex scheduling and follow up on business deals to keep the pipeline moving.
Contract & Legal Operations: Review contracts/legal documents, spot operational gaps, follow up on deals, and assist in closing contracts.
Financial Admin: Manage invoices, billing processes, and basic workflows via Stripe.
Content & Systems: Create high-quality business presentations/decks and organize company workflows using Notion.
High Responsiveness: Maintain an extremely proactive communication loop, responding within minutes during Eastern Time (EST) working hours.
Tools & Platforms Required:
Notion (Advanced workspace management)
Stripe (Invoicing and billing)
Presentation Software (PowerPoint, Google Slides, or Keynote for high-level deck creation)
Contract/Legal Document Review Tools
Qualifications & Requirements:
Bilingual English/Spanish: Exceptional, professional verbal communication.
Exceptional Written English (Non-AI): This is non-negotiable. The client trains AI models professionally and is highly sensitive to AI-generated text. Your writing must be natural, high-caliber, and completely human.
Proven Experience: Prior experience supporting C-Suite executives, Founders, or working in Tech/AI startups.
Legal/Contract Acumen: Strong capability to review documents, identify gaps, and manage contract lifecycles.
Autonomy: High level of independence; ability to operate with minimal supervision and high accountability.
Technical Requirements:
USB Headset with Noise Cancellation feature
Working Webcam
Computer with at least 1.8 GHz processor and at least 4GB RAM
Main Internet Service Speed: at least 25 Mbps cable connection
Backup Internet Service Speed: at least 10 Mbps
Benefits:
100% Work-From-Home (Remote from LATAM)
Job Security, Stability, and Long-Term Career Growth
Paid Training & Upskilling Opportunities
Exceptionally Supportive and Inclusive Culture
Holiday & Overtime Pay
Schedule: 9:00 AM to 6:00 PM EST (Eastern Standard Time)
Location: Remote (LATAM)
Wing Assistant Irvine, California, USA Office
5270 California Ave, Irvine, CA, United States, 92617
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