Executive Assistant, Commercial

Position Summary:

The Executive Assistant, Commercial, will support the Chief Commercial Officer with scheduling meetings, tracking and maintaining departmental projects and activities, including budgets, contract, and expenses, and assist with improvement to processes and procedures in administrative services. This is a full-time, non-exempt position.

Essential Job Functions and Responsibilities:

These may include but are not limited to:

• Provide complex, diverse, and confidential support to Commercial leadership team.
• Maintain calendars, schedule appointments and conference calls.
• Support team with domestic and international travel coordination.
• Employ discretion, tact, and diplomacy on a regular basis due to exposure to confidential/sensitive information and extensive interaction with senior management.
• Plan, prepare for meetings, and follow-up with various authorities including preparation of meeting agenda.
• Support company conventions and meetings assigned by the team including but not limited to; content review, materials management, storage/shipping logistics, meeting close-out checklists.
• Support team in management content review, grant requests, and other compliance related SOPs and the business evolves.
• Coordinate, create, and edit documents, correspondence and agreements.
• Manage and maintain all department contracts and purchase orders.
• Work independently or in a team, to plan, organize and complete a variety of non-recurring and ongoing projects assigned by the team, including but not limited to: special reports, spreadsheets, presentations, and strategic plans.
• Compile expense receipts, and complete and submit expense reports for reimbursement to accounting department.
• Compile and reconcile credit card statements.
• Effectively prepare and edit presentation materials, using templates, layouts and formatting to create reusable content.
• Make administrative decisions, make appointments and serve as a liaison internally to the team and externally to visitors, as required.
• Coordinate logistics on key sales meetings as needed.
• Assist coordination of marketing ad board.
• Support Chief Commercial Officer in preparing team building events.
• Support state license payment fees, if necessary.
• Occasional coverage for the reception desk, as needed.
• Order office supplies.

Education and Experience:

Required:

• Bachelor’s degree plus a minimum of 5 years of experience (an equivalent combination of experience and education may be considered).
• Prior experience in a biotech/life science or pharmaceutical company is preferred.
• Advanced knowledge of Microsoft Office, spreadsheets, databases, and other internal applications and software.
• Proven successful experience booking complex domestic and international travel.
• Proactive communicator with strong written, verbal and interpersonal communication skills.
• Experience in working with senior level executives within and outside the company, as well as experience with vendors and other visitors.
• Experience with calendar management, investor relations, project meeting and event planning and execution, preparation of executive level presentations, travel and expense report administration.
• Adaptability to changing needs and situations.
• Demonstrate flexibility by responding to unanticipated & complex issues.
• Ability to exercise discretion and judgment regarding highly confidential internal and external communications and materials.
• Ability to work efficiently with a client-service focus in a fast-paced, dynamic environment.
• Ability to analyze risks within contracts and know when it is appropriate to escalate to management or to external resources, as necessary, for further evaluation or approval.
• Demonstrate professional demeanor.

Physical Demands and Work Environment:

Physical Activities: On a continuous basis, sit at desk for a long period of time; intermittently answer telephone and write or use a keyboard to communicate through written means. Some walking and lifting up to 25 lbs. may be required. The noise level in the work environment is typically low to moderate. The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and responsibilities.

Laboratory Activities (if applicable): Biology and chemical laboratory environment experience needed. Environmental health and safety requirements also apply.

Travel:

You may be required to travel for up to 5% of your time.

Equal Opportunity Employer:

Crinetics is proud to be an Equal Opportunity Employer. We provide equal employment opportunities to all employees and employment applicants without regard to unlawful considerations of sex, sexual orientation, gender (including gender identity and/or expression), pregnancy, race, color, creed, national or ethnic origin, citizenship status, religion or similar philosophical beliefs, disability, marital and civil union status, age, genetic information, veteran status or any personal attribute or characteristic that is protected by applicable local, state or federal laws

Total Compensation:

The final salary offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and length of experience and education. Crinetics Pharmaceuticals is a multi-state employer, and this salary range may not reflect positions that work in other states. Your recruiter can share more about the specific salary range during the hiring process.

Salary Range

In addition to your base pay, our total rewards program consists of a discretionary annual target bonus, stock options, ESPP, and 401k match. We also provide top-notch health insurance plans for employees (and their families) to include medical, dental, vision and basic life insurance, 20 days of PTO, 10 paid holidays, and a winter company shutdown.