Executive Assistant (3-Month Temporary Role)

About the Role

The Executive Assistant reports to the Chief Sales Officer (CSO) and provides dedicated support to both the CSO and the Chief Marketing Officer (CMO). The role owns calendar management, travel, expenses, executive presentations, and the coordination of leadership and company-wide meetings, freeing both executives to focus on growing Pressed. Pressed is an ever-changing, evolving organization, and this role will evolve with it!

This is a 3-month full-time temporary role with the opportunity to convert to permanent position.

Key Responsibilities

Executive Support & Administration

• Manage and prioritize complex calendars for our CSO (Chief Sales Officer), CMO (Chief Marketing Officer) and SVP Sales, including scheduling, rescheduling, and protecting focus time.
• Plan and coordinate domestic and international travel, including itineraries, accommodations, and meeting logistics.
• Track and prepare expense reports, reconcile credit card statements, and assist with budget management for Sales & Marketing.
• Draft, proof, and edit correspondence, presentations, and internal/external communications.
• Expertise in Outlook and Monday.com is a plus.

Meeting & Project Coordination

• Prepare meeting agendas, materials, and presentations in advance, ensuring executives are fully briefed.
• Help keep meetings on track and on time.
• Devise process to capture meeting notes, track action items, and follow up to ensure timely completion.
• Organize and coordinate leadership offsites, sales meetings, marketing launch events, and team-building activities.
• Responsible for working with 3rd party companies and vendors to ensure seamless execution of meetings.
• Support cross-functional initiatives and projects that require coordination between Sales, Marketing, Operations, Product Development, and Finance.

Operational Efficiency

• Maintain systems for tracking key projects, deadlines, and deliverables.
• Anticipate operational bottlenecks and recommend process improvements.
• Serve as liaison for internal and external stakeholders, ensuring timely communication and follow-up.
• Partner with Sales & Marketing leadership to streamline workflows and improve team productivity.

Confidentiality & Discretion

• Handle sensitive company, personnel, and strategic information with absolute confidentiality.
• Exercise sound judgment in managing competing priorities and confidential matters.

Qualifications

• 5+ years' experience as an Executive Assistant supporting C-level executives; CPG food & beverage or wellness experience (and a passion for health and wellness) a plus.
• Advanced proficiency in PowerPoint, Excel, and Outlook; experience with Teams, Slack, and Smartsheet preferred.
• Demonstrated proficiency with AI tools (e.g., Claude, ChatGPT, Copilot) to work faster and smarter, plus the ability to quickly adopt new software.
• Excels in evolving, changing situations and handles each with flexibility and positivity.
• Proven ability to support multiple executives and manage competing priorities with discretion and without dropping details.
• Excellent written and verbal communication skills, with extraordinary attention to detail and responsiveness.
• Flexibility for occasional travel to offsites and sales meetings, and for time-sensitive needs outside standard hours.
• Must be able to work 3+ days/week in our office in Culver City, CA.
• Must be legally authorized to work in the United States without restriction.