Provide high-level administrative support to senior executives: manage calendars and travel, coordinate meetings and materials, prepare correspondence and presentations, handle confidential information, process expenses, track action items, and support events and onboarding.
Job Description SummaryThe Executive Administrative Assistant provides high-level administrative support to senior executives and leadership teams. This role is responsible for managing schedules, coordinating meetings, preparing correspondence and reports, handling confidential information, and ensuring smooth day-to-day executive operations. The ideal candidate is highly organized, detail-oriented, discreet, and able to manage multiple priorities in a fast-paced environment.Job Description
Key Responsibilities
- Manage executive calendars, including scheduling meetings, appointments, and travel arrangements
- Coordinate internal and external meetings, including agendas, meeting materials, room setup, and follow-up actions
- Prepare and edit correspondence, presentations, reports, and other business documents
- Serve as a point of contact between executives, employees, clients, and external stakeholders
- Screen calls, emails, and other communications, responding or escalating as appropriate
- Maintain confidential files, records, and sensitive information with a high level of discretion
- Track deadlines, action items, and key deliverables for executives
- Support planning and execution of events, leadership meetings, and special projects
- Process expense reports, invoices, and purchase requests as needed
- Organize and maintain office systems, records, and administrative processes
- Assist with onboarding coordination, team communications, and department logistics
- Anticipate executive needs and proactively resolve administrative issues
Qualifications
- Associate’s or bachelor’s degree preferred, or equivalent work experience
- 5+ years of administrative support experience supporting senior leaders or executives
- Strong proficiency in Microsoft Office Suite, especially Outlook, Word, Excel, and PowerPoint
Preferred Skills
- Experience with calendar management, travel coordination, and meeting support
- Excellent written and verbal communication skills
- Strong organizational and time-management skills
- Strong problem-solving skills and attention to detail
- Ability to work independently and adapt to changing priorities
Note:
To comply with US immigration and other legal requirements, it is necessary to specify the minimum number of years' experience required for any role based within the USA. For roles outside of the USA, to ensure compliance with applicable legislation, the JDs should focus on the substantive level of experience required for the role and a minimum number of years should NOT be used.
Similar Jobs
Artificial Intelligence • Fintech • Payments • Business Intelligence • Financial Services • Generative AI
Lead the end-to-end product experience for Business Accounts, owning vision, roadmap, and execution across accounts, transfers, FX, reporting, and payments. Collaborate with Engineering, Design, Data, and cross-functional partners to simplify complex platform capabilities into cohesive, customer-facing workflows, drive product decisions, and ensure high-quality, usable experiences for global businesses.
Digital Media • Information Technology • News + Entertainment
Sell and manage local advertising accounts by prospecting new customers, developing proposals and market research, coordinating ad scheduling and contracts, servicing client needs, tracking forecasts and collections, and meeting sales goals within an assigned territory.
Digital Media • Information Technology • News + Entertainment
Lead enterprise billing strategy and vendor governance for IS Solutions, driving platform direction, roadmap alignment, cost optimization, and large-scale improvement initiatives. Partner with IT, Finance, and business teams to standardize and simplify billing systems, define SLAs, and measure performance. Mentor staff and ensure execution of strategic priorities across billing vendors and tools.
Top Skills:
AmdocsAscendonBritebillCsgPrepaidVimond
What you need to know about the Los Angeles Tech Scene
Los Angeles is a global leader in entertainment, so it’s no surprise that many of the biggest players in streaming, digital media and game development call the city home. But the city boasts plenty of non-entertainment innovation as well, with tech companies spanning verticals like AI, fintech, e-commerce and biotech. With major universities like Caltech, UCLA, USC and the nearby UC Irvine, the city has a steady supply of top-flight tech and engineering talent — not counting the graduates flocking to Los Angeles from across the world to enjoy its beaches, culture and year-round temperate climate.
Key Facts About Los Angeles Tech
- Number of Tech Workers: 375,800; 5.5% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Snap, Netflix, SpaceX, Disney, Google
- Key Industries: Artificial intelligence, adtech, media, software, game development
- Funding Landscape: $11.6 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Strong Ventures, Fifth Wall, Upfront Ventures, Mucker Capital, Kittyhawk Ventures
- Research Centers and Universities: California Institute of Technology, UCLA, University of Southern California, UC Irvine, Pepperdine, California Institute for Immunology and Immunotherapy, Center for Quantum Science and Engineering
