Events Coordinator

DLA Piper is, at its core, bold, exceptional, collaborative and supportive.  Our people are the backbone, heart and soul of our firm.  Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career.  Let’s see what we can achieve. Together.

Summary

The Events Coordinator organizes logistics of various small to mid-sized events including branded and co-branded programs, business development functions, client entertainment, networking and appreciation events; practice and sector group events and other events tied to key firm strategic initiatives. The position performs all responsibilities with a commitment to providing “white glove service” to the firm’s attorneys and professional staff, as well as firm clients and business partners. The Events Coordinator reports to the Events team leadership and works closely with other members of the events team and marketing department.
Location

This position is located in our Palo Alto office and offers a hybrid work schedule.
Responsibilities

• Serves as a lead or support team member responsible for planning, coordinating and executing an event including invite creation, list management, venue sourcing, menu selection, vendor selection and management.

• Collaborates with event stakeholders (attorneys, marketing managers and business development team) to coordinate staff/client events including dinners and receptions. Works closely with internal teams to plan and execute events that meet expectations for client appreciation and/or recognition.

• Responsible for the administration of CVENT platform. Creates invitations, builds registration pages and microsites, manages attendee lists and profiles, creates reports, and updates and maintains data pre and post event.

• Coordinates and orders promotional items, speaker gifts and marketing items.

• Creates and develops relationships with vendors and industry professionals.

• Ensures events are delivered on time and on budget.

• Travels as needed for on-site event execution.

• Other duties as assigned.
   

Desired Skills    

The Events Coordinator must possess solid project management skills and be capable of working well under pressure. Adapts quickly to change in a fast-paced, deadline-driven environment. Excellent communication skills and professional demeanor are required to interact with lawyers, clients and staff on a regular basis. Stays current on industry trends and best practices and attending webinars and seeking opportunities for professional growth are strongly encouraged. Works effectively with all levels of management across departments. Other attributes include being detailed-oriented with a strong work ethic and excellent organizational skills. The Events Coordinator has outstanding problem-solving skills to handle a variety of projects and assignments simultaneously. Strong proficiency in Microsoft Office and some knowledge of event technologies required.
 

Minimum Education    

• High School or GED
   

 Preferred Education  

• Bachelor's Degree in Marketing, Business Administration, Liberal Arts, or related field
   

Minimum Years of Experience  

• 2 years' experience in event planning required. Experience working with budgets and knowledge of Microsoft Dynamics CRM and CVENT preferred.

Essential Job Expectations

While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to:

• Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties.

• Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner.

• Provide timely, accurate, and quality work product.

• Successfully meet deadlines, expectations, and perform work duties as required.

• Foster positive work relationships.

• Comply with all firm policies and practices.

• Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed.

• Ability to work under pressure and manage competing demands in a fast-paced environment.

• Perform all other duties, tasks or projects as assigned.
   

Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.

Physical Demands

Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.    

Work Environment    

The individual selected for this position may have the opportunity for a hybrid work arrangement comprised of remote and in-office work, the requirement for which will be determined in coordination with the hiring manager or supervisor and may be modified in the firm’s discretion in the future. 
 

Disclaimer    

The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm’s discretion at any time. This job description does not change the at-will nature of employment. 
 

Application Process     

Applicants must apply directly online instead of sending application materials via email. 
 

Accommodation    

Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact [email protected]. 
 

Agency applications will not be considered.     
 

No immigration sponsorship is available for this position.    
 

The firm’s expected hiring range for this position is $36.46 - $47.40 per hour depending on the candidate’s geographic market location.
 

The compensation offered for employment will also be dependent on other factors including the candidate’s experience, skills, educational and professional background, and overall qualifications. We offer a comprehensive package of benefits including medical/dental/vision insurance, and 401(k).
 

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DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Job applicant poster viewing center.