Event Executive (Travel/Hospitality Client)

THE JOB / Event Executive (Travel/Hospitality Client)

EXPERIENCES / Responsible for planning and executing event and experiential marketing programs.

***Our headquarters are in Stamford, CT, but the location of this position can be flexible with a priority given to candidates open to hybrid work (2-3 days week in office) in one of our office locations - - Stamford, CT, New York, NY, Charlotte, NC, Los Angeles, CA, Chicago, IL, or Atlanta, GA.

Do you have a passion for creating unforgettable events and delivering world-class guest experiences? Are you excited about working with a fast-paced, dynamic global team? If so, this is the perfect opportunity for you!

We are seeking an Event Executive to join our growing team and play a key role in executing global hosted experiences for our hospitality and travel client. In this role, you will support the execution of events for diverse partnerships across soccer the US, cycling in Europe and music and culture. From high-profile talent and athletes to local experts in various cultural disciplines, you'll have the chance to help bring a diverse range of experiences to life!.

As an Event Executive, you’ll be responsible for supporting on-site execution and collaborating closely with internal teams and external partners. You’ll thrive in this role if you’re organized, meticulous, a creative problem-solver, and have excellent communication skills.

THE WORK YOU’LL DO

• Act as day-to-day contact for key clients
• Communicate clearly and effectively with clients, vendors, venue operators, and partners
• Oversee the day-to-day operations of planning and implementing events (all logistics: pre, during, and post, from researching venues to wrap reports, and timelines)
• Deliver unique, custom event solutions to key program collaborators, internally and externally, on a regular basis
• Maintain and seek creative ways to enhance partner relationships, as well as vendors and properties
• Manage numerous projects simultaneously, handling smaller-scale turn-key event experiences and supporting large scale custom event experiences
• Own finance paperwork and documentation (Creation of POs, job codes and adding new clients as vendors into our systems)
• Develop post event wrap-up emails and decks to clients directly following events and compile end of year recaps
• Attend events while serving as a main point of contact for vendors, guests, clients, and partners
• Assist in maintaining documents like status reports, inventory tracking, and meeting notes.
• Support with expense and budget management.

THE BIGGER TEAM YOU’LL JOIN

Recognized as one of the “Best Places to Work in Sports”, Octagon is the global sports, entertainment, and experiential marketing arm of the Interpublic Group.

We take pride in being Playmakers – finding insightful, bold ways to create play in our work, our lives, and in the world. We believe in the power of play to create big ideas and unlock potential for our clients and talent.

We can put ourselves in the shoes of fans because we ARE fans – of sports, entertainment, and culture at large. This expertise allows us to continually evolve the fan experience across sports and entertainment alongside some of the biggest brands and talent in the world.

The world needs play more than ever. Are you a Playmaker?

WHO WE’RE LOOKING FOR

• 0-2 years of experience within an agency or events field
• A go-getter with a “no job is too big or too small” mentality.
• Comfortable working both behind the scenes and directly with guests.
• Willing to adapt to a fast-paced work environment with a coachable attitude.
• Strong written and verbal communication skills with the ability to interact effectively with both internal and external teams.
• Excellent attention to detail, time management, and organizational skills.
• A self-starter with the ability to take initiative, solve problems, and handle new challenges.
• Proficient in Microsoft Office Suite (PowerPoint, Word, Excel, Publisher). Experience in Airtable a bonus.
• Willingness to travel domestically and work on weekends or holidays as needed.
• A valid driver's license is required.
• A sense of humor and the ability to engage in light-hearted moments – we like to have fun!
• Flexibility and willingness to travel domestically and work weekends or holidays as needed. Anticipated travel level: Moderate (20-45%)

L1: This position pays $40,000, is overtime-eligible and comes with a comprehensive benefits package.

Octagon’s comprehensive benefit package includes:

• Unlimited PTO policy – we understand you need time for play!
• Competitive medical/dental/vision insurance plans with FSA/HSA and Dependent Care FSA options. Pet Insurance for those who need it too!
• Generous Family and Parental Leave Policy (12 weeks) with eligibility extended to all parents regardless of gender or primary/secondary caregiver status 
• Access to our parent company (IPG) Savings plan (401K program) with company match as well as an Employee Stock Purchase Plan (ESPP)
• Pretax Transportation/Commuter Benefits and Parent Travel Program
• Dedicated Mental Health resources including Headspace membership, Employee Assistance Program (CCA) and more
• Discount portal for everyday goods and services
• Employee Resource Groups and inclusive diversity programming and initiatives
• Personal Development programs 

Octagon is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, protected veteran status, or any other basis prohibited by law.

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