Director, Volunteerism and Fundraising

YMCA OF METROPOLITAN LOS ANGELES

The LA Y is the Center for Community Well-Being in Los Angeles, committed to building stronger communities by providing equitable programs and services to empower all. We are focused on fighting food insecurity, providing equity in education, making sure every child has the opportunity to experience the joy of sports, ensuring kids and teens have a safe place to grow, learn and live a healthy lifestyle. Our mission is to provide services and resources that contribute to the well-being of our community. The LA Y operates 29 Centers and over 200 program sites across LA County.

POSITION SUMMARY

NOTE: This position is planned to begin in January 2027.

The YMCA of Metropolitan Los Angeles’ Director of Volunteerism and Fundraising reports to the Executive Director/Operations Executive Director. The Director of Volunteerism and Fundraising will be charged with supporting advancement financial services activities at the Center level and will also serve as administrative support. This role will help to ensure the accuracy and integrity of data through administrative functions in gift processing and stewardship. The Director of Volunteerism and Fundraising will be responsible for aiding in the successful administration of fundraising activities with responsibilities including but not limited to clerical support, office administration, accounts payable/receivable, special events assistance, and general administration duties. This role will require for the individual to be motivated, dynamic, and effective in establishing and strengthening relationships across the association.

ESSENTIAL FUNCTIONS

ADVANCEMENT FINANCIAL SERVICES

• Assist with collecting, securing, and realizing donor pledges and contributions
• Assist with creating fundraising assets such as letters, appeals, emails, mailings, etc.
• Serve as support staff for the board of managers in providing lists, leads, letters, and coordinating meetings with new board members and donors
• Assist with board meetings and committees to speak on and keep notes around fundraising efforts and board development
•  Serve as special events and member engagement lead efforts and projects
•  Keep records and provide reports of fundraising efforts and goals
• Support the administration of The Raiser’s Edge (RE) (to research donors and make notes) and Luminate Online (LO) databases
• Create, implement, and manage procedures/best practices for proper use of RE and LO
•  Perform ongoing work to clean up, organize, and properly code constituent and gift data to maintain a clean RE database
• Stay up to date with advances and revisions of RE and LO software and required hardware
•  Follow up with donors with thank you notes and impact reports
• Research available grants and work with the mission advancement team to apply for grants with the Eds review and approval
• Create innovative displays and marketing materials to engage members and communities in annual campaigns appeal
• Lead and coordinate the Staff & Teams campaigns
• Own all reporting and forms related to fundraising and allocations
• Provide biweekly reports to ED with updated fundraising information
•  Meet and introduce prospective individual donors and corporate sponsors to the ED
• Help secure corporate sponsorships for annual fundraising events such as Stair Climb
•  Lead registration and communication efforts for all fundraising events
• Manage all logistics and procurement efforts fundraising events
• Maintain fundraising data so it can be easily used for prospect management, donor cultivation and stewardship, fundraising appeals, and other communications
• Perform stewardship activities including generating and mailing gift acknowledgements and pledge reminders
• Produce financial and fundraising reports to serve as analytical fundraising tools for Centers and Metro monthly and as needed.

ADMINISTRATIVE SUPPORT

• Provide a full range of administrative, clerical, and department support including but not limited to:
•  Logistical support for meetings or events (room reservations, food orders, materials, set-up and AV, etc.)
•  Mail merges and other communications
•  Vendor invoices and expense reports
• All other duties as assigned

KNOWLEDGE, SKILLS & ABILITIES

• Demonstrated understanding of fundraising databases and best practices in their use and management
• Highly developed organizational and time-management skills, ability to effectively multi-task
• Strong attention to detail
• Strong oral and written communication skills
•  Proficient in Microsoft Office programs
• Ability to build and maintain strong relationships with colleagues and prospects, building respect, consensus and trust

KEY RESULT AREAS

• Increase accuracy and consistency of constituent and gift data in YMCA fundraising systems
• Maintain consistent schedule of stewardship activities
• Provide a high level of support to the Senior Director of Advancement Services and the SVPs

YMCA LEADERSHIP COMPETENCIES
The Y’s Leadership Competency Model is comprised of multiple leadership competencies (leadership knowledge, skills, and behaviors required for success in the Y), organized by the four disciplines of cause driven leadership:

• Advancing Our Mission & Cause: Provide visionary leadership to the organization and ensure that all resources are mobilized to adapt to new challenges and needs in the community.
  • Competencies Include: Change Leadership, Engaging Community, Philanthropy, & Volunteerism
• Building Relationships: Connect people to the Y’s cause by developing inclusive relationships, partnerships and collaborations so that Ys can co-create solutions to pressing social needs.
  • Competencies Include: Collaboration, Communication & Influence, Inclusion
• Leading Operations: ensure relevance, effectiveness, and sustainability of the organization so that we can continue to fulfill our promise to the community.
  • Competencies Include: Critical Thinking & Decision Making, Fiscal Management, Functional Expertise, Innovation, Program/Project Management
• Developing & Inspiring Others: support the holistic development of self and others so that everyone can embrace the Y’s cause, sustain the Y’s culture, and inspire others to take individual and collective action to further our impact.
  • Competencies Include: Developing Self & Others, Emotional Maturity

While all competencies are significant the following are critical to success in this position:

• Change Leadership
• Collaboration
• Functional Expertise
• Developing Self & Others

MINIMUM QUALIFICATIONS

• AGE: 21 years or older
• EDUCATION:
  • • A High School Diploma is required, bachelor’s degree preferred
• RELATED EXPERIENCE:
  • Three years of increasing responsibility and experience in a fast-paced office environment preferred
  • Two or more years of supervisory experience.
  • Experience managing budgets and multiple program areas preferred.
  • • Raiser’s Edge experience strongly preferred
• SPECIALIZED SKILLS:
  • Strong leadership, communication, organizational, and relationship-building skills.
  • Highly developed organizational and time- management skills required; proficient in Microsoft Office programs
  • Experience with program development, budgeting, staff supervision, and community partnerships.
  • Commitment to diversity, equity, inclusion, and youth development.
• CERTIFICATIONS:
  • YMCA Team Leader Certification preferred

WORK ENVIRONMENT/MINIMUM PHYSICAL REQUIREMENTS

• You must have the physical, visual, and auditory ability to perform the essential functions of the job with or without reasonable accommodation.