Data Entry Clerk

Data Entry Clerk — Job Description

Job Title: Data Entry Clerk
Department: Administration / Operations
Reports To: Office Manager / Operations Manager
Employment Type: Full-Time
 

Position Summary

The Data Entry Clerk is responsible for accurately entering, updating, organizing, and maintaining company information in databases, spreadsheets, computer systems, and other records. This position requires strong attention to detail, accuracy, confidentiality, and the ability to work efficiently while handling repetitive tasks and deadlines.

Key Responsibilities
Enter and update information accurately into databases, spreadsheets, and internal systems.
Review documents and records for accuracy, completeness, and missing information.
Verify data against source documents and correct errors as needed.
Maintain organized electronic and physical records.
Process invoices, orders, forms, customer information, and other business documents.
Perform data verification and quality-control checks.
Retrieve and provide information from databases when requested.
Update existing records and remove duplicate or outdated information.
Scan, upload, rename, and organize electronic documents.
Maintain confidentiality of sensitive company and customer information.
Assist with administrative tasks, filing, reporting, and document preparation.
Communicate with other departments to resolve discrepancies or missing information.
Meet established accuracy, productivity, and turnaround-time requirements.
Follow company procedures for data security, recordkeeping, and document retention.
Perform other administrative duties as assigned.
Required Qualifications
High school diploma or equivalent.
Previous data entry or administrative experience preferred.
Strong attention to detail and accuracy.
Good typing and computer skills.
Ability to work independently and manage repetitive tasks.
Strong organizational and time-management skills.
Ability to identify and correct errors.
Basic knowledge of Microsoft Office, Google Workspace, or similar software.
Ability to maintain confidentiality.
Strong written and verbal communication skills.
Preferred Qualifications
1+ year of data entry, administrative, clerical, or office experience.
Experience with Microsoft Excel or Google Sheets.
Experience with databases, CRM systems, ERP systems, or document-management software.
Experience handling invoices, orders, customer records, or financial documents.
Familiarity with data-entry quality-control procedures.
Key Skills
Fast and accurate typing
Data entry
Microsoft Excel / Google Sheets
Attention to detail
Organization
Time management
Document management
Data verification
Problem-solving
Confidentiality
Written communication
Computer proficiency
Accuracy and consistency
Performance Expectations / KPIs

Performance may be measured by:

Data-entry accuracy
Typing speed and productivity
Number of records processed
Error and correction rates
Timeliness of completed assignments
Data-quality standards
Attendance and reliability
Compliance with company procedures
Working Conditions
Primarily computer-based work in an office, remote, or hybrid environment.
May require extended periods of sitting and working at a computer.
May involve repetitive data-entry and document-processing tasks.
May require meeting daily or weekly productivity deadlines.
Regular access to confidential company or customer information may be required.
Compensation & Benefits

Salary: $[XX.XX] per hour / $[XX,XXX–XX,XXX] annually

Benefits may include:

Medical, dental, and vision insurance
Paid time off
Paid holidays
401(k) or retirement plan
Life and disability insurance
Employee discounts
Performance bonuses
Training and professional development
Remote or hybrid work options, where applicable