Data Coordinator

About the Position:

This position is responsible for entry of all data into the Automated Reentry Management System (ARMS) within the program area by reporting and exporting data, and the designated point of contact to address data quality and systems issues. This position is responsible for the operational aspects of tracking, entering, reconciling and billing data and the policies and procedures associated with these activities.

What You Will Do:

STATEMENT OF DUTIES

Supervise, direct and monitor subordinate staff in all aspects of data entry, management, and security. 

Ensure data security as outlined in the ARMS Data Sharing Agreement, and fulfill duties and obligations with respect to the protection, use, and disclosure of protected health information. 

Implement and maintain policies and procedures to ensure the integrity, accuracy and security of all data maintained and submitted to CDCR. 

Oversee daily data entry, ensuring that subordinate staff members are cross-trained to accommodate for staff absence. 

Verify data accuracy as input by the community-based providers. 

Provide technical support help-desk for Community Based Providers with respect to use of ARMS and data entry. 

Abide by policies and procedures outlining release of data, maintaining appropriate documentation of participant requests for information and signed Authorization for Release of Information. 

Prepare and maintain daily register of participant participation and weekly and monthly reports provided to CDCR. 

Maintain an accurate Community Based Provider (CBP) directory. 

Maintain and prepare the Utilization Report which accompanies the monthly invoice Data Entry Coordinator

Submitted to DRP Program Analyst. 

Utilize SasTrak software system to track CBP services. 

Ensure that technical and procedural best practices related to data security are upheld. 

Participate in annual training provided by CDCR Program area data unit. 

Additional duties as assigned. 

 

 Additionally, you will be responsible for oversight of other staff:

Supervises Data Clerk and Data Assurance staff; 

Directly supervise, schedule and train subordinate staff; 

Assist the Program Manager in performance evaluations for Data Entry staff.  

PROFESSIONAL and ETHICAL RESPONSIBILITIES

• Ensure that excellence and integrity are applied to professional responsibilities in order to provide optimal services to participants.

• Understand and appropriately apply Amity policies and procedures, and adhere to agency-wide practices and regulations;

• Demonstrate ethical behavior in order to maintain professional standards and safeguard the participant;

• Participate in community building activities as appropriate to position;

• Protect program participants’ health, safety, welfare, and confidentiality of records and participant information;

• Demonstrate proper attitudes and techniques towards program participants and subordinate staff; and,

• Model professionalism, effective work habits and responsible living.

 

TRAINING and CONTINUING EDUCATION

• Within 90 days of hire, personnel file shall document evidence of participation in the following trainings:
• Employee Orientation
• CPR Certification, First Aid Certification and an annual Tuberculosis (TB) test
• Motivational Interviewing
• Sexual Harassment Prevention
• Emergency Procedures
• Confidentiality (Title 42 Code of Federal Regulations (CFR) Part 2)
• Health Insurance Portability Accountability Act (Title 45 CFR Part 164)
• Signed acknowledgement of Drug Free Workplace policy
• Signed CDCR Prison Rape Elimination Policy (PREA) form
• Participate in bi-annual in-service training regarding the background and purpose of the STOP, CDCR policies and procedures, the principles of evidence-based programming, the application of any STOP forms, and the characteristics of the services offered.
• Participate in annual training provided by CDCR program area data unit on data release and sharing relating to ARMS data.
• Participate in other training as assigned.

What You Will Bring:

EDUCATION and/or EXPERIENCE

• Possess a high school diploma or its equivalent.

• Two (2) years experience working in Database Entry or Management

• Experience in a supervisory role an asset.

 

KNOWLEDGE

• Understanding of causes, symptoms, and effects of substance abuse; appreciation for the behavioral, psychological, physical and social effects of drug abuse.

• Knowledge of contractual requirements of STOP Data Management functions are essential.

• Understand an array of treatment models available to participants, and maintain a current awareness of availability for placement within each treatment paradigm

• Operational knowledge of MS-Word, Excel, and Access.

 

SKILLS and ABILITIES

• Attention to detail, and ability to manage large amounts of data;

• Ability to integrate, disseminate, and implement data requirements, reporting timeframes and/or procedure changes as indicated by CDCR;

• Ability to demonstrate proper attitudes and techniques towards program participants;

• Ability to effectively supervise and train a multi-disciplinary team; and,

• Excellent interpersonal, written communications and typing skills.

What We Offer:

100% Employer-Sponsored HMO plan
PPO Medical, Dental, Vision.
Paid vacation, sick time, & 11 holidays.
401K, HSA, & Life insurance programs
Community-oriented workplace
An organization committed to community action & social justice. 

ADA Information

Physical Requirements:

• Occasionally adjusts or moves objects up to 50lbs. in all directions.
• Constantly remains in a stationary position often standing or sitting for prolonged periods.
• Repeats motions that may include the wrists, hands and / or fingers.
• Required to communicate verbally and in written form.
• Uses all types of vision, such as close vision, distance vision, color vision, peripheral vision, and depth perception, to complete daily tasks.
• Assesses the accuracy, neatness and thoroughness of the work assigned.
• Occasionally required to climb, bend, stretch, reach, or stoop.
• Required to wear comfortable and location appropriate clothing and shoes.

 

Mental Demands:

• Ability to change directions as a priorities shift.
• Ability to thrive in environment that require the ability to adapt to changing circumstances,
• Ability to cope with occasionally difficult or temperamental students and faculty.
• Ability to cope with mental and emotional stress related to the position.

 

Work Conditions:

• Generally, in an indoor setting.

 

Environmental Conditions:

• The noise level in the work environment is usually moderate but can be loud.
• The temperature in the work environment is generally moderate, however can range from hot to cold seasonally.

 

Travel:

• Occasionally travels locally and operates motor vehicles.