Coordinator, Business Affairs Administration

Reporting to the Business Affairs Administration Department, the coordinator plays a pivotal role in supporting the business affairs and legal functions of the Motion Picture Group at Sony Pictures Entertainment. This position ensures the seamless execution of critical business affairs processes, while also providing high-level administrative and project-based support.

The ideal individual will be proactive and anticipatory in approach, demonstrate sound judgment in various situations, display excellent communication skills, have a high attention to detail, strong organization skills, exemplify an energetic, poised, and positive demeanor, and have the ability to balance multiple priorities and work well in a multi-faceted, fast-paced, team environment.  As a representative of Business Affairs Administration, the successful candidate must also maintain the highest level of confidentiality, discretion, and diplomacy regarding all matters.

Responsibilities

• Serve as a central point of coordination for the Business Affairs Administration team, providing proactive administrative support to ensure the efficient execution of legal and contractual processes.
• Manage high-volume communications with external representatives including talent agencies, management firms, and law offices.
• Accurately process payments to writers, rights holders, and other participants in alignment with contractual obligations and internal protocols.
• Schedule, coordinate, and facilitate meetings for small working groups and cross-functional teams.
• Draft and edit professional correspondence, including letters and email communications related to payments and agreements.
• Maintain and distribute the weekly WGA Worklist for all labels.
• Assist in overseeing the Montage project and other key departmental initiatives.
• Collaborate on the development and delivery of training materials and documentation for the broader Creative and Business Affairs teams.
• Generate and maintain recurring and ad hoc reports, including:
  • Participant payment tracking
  • Guild audit compliance and documentation
  • Actor and Director Option Expirations
• Maintain up-to-date knowledge of internal payment systems, databases, and workflow tools.
• Identify and implement opportunities to streamline administrative procedures and improve process efficiency.
• Contribute to special projects and support miscellaneous departmental tasks as needed.

Qualifications

• Bachelor’s degree required; prior experience in legal, business affairs, or entertainment administration strongly preferred.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, OneNote); comfort with collaborative tools and shared systems.
• Familiarity with enterprise payment platforms such as Fiori or Ariba is a plus.
• Demonstrated ability to manage confidential and sensitive information with a high degree of professionalism.
• Exceptional organizational, multitasking, and prioritization skills with a strong attention to detail.
• Basic project management skills and the ability to work both independently and collaboratively across teams.
• Strong interpersonal and written communication skills with a polished, professional demeanor.
• Proactive, resourceful, and solution-focused approach to problem-solving.
• Comfortable working under tight deadlines in a dynamic, high-volume environment

Preferred Experience

• 1–3 years of professional experience as a coordinator or assistant in the entertainment industry, ideally within legal, business affairs, or production administration.
• Foundational knowledge of legal documents, entertainment contracts, and business affairs operations highly desirable.

Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.

SPE will consider qualified applicants with arrest or conviction records in accordance with applicable law.

To request an accommodation for purposes of participating in the hiring process, you may contact us at [email protected].