Provides administrative support for contracts, orders, returns, vendor setup, documentation, data entry, reporting, and record maintenance. Coordinates information across customer, vendor, and internal teams while maintaining organized databases, vendor folders, and office operations. The role requires strong communication, attention to detail, confidentiality, organization, and proficiency with Microsoft Office. A bachelor's degree is required; administrative, engineering, or waveguide component experience is beneficial but not mandatory.
Description
The Contracts Coordinator serves as a key administrative support role, assisting with contract documentation, order processing, and record maintenance. This position helps ensure smooth coordination across customer, vendor, and internal teams.
Responsibilities
- Perform general administrative duties including answering phones, writing and answering emails, generating reports, preparing presentations, and assisting with ad-hoc tasks as requested.
- Conduct data entry tasks accurately and efficiently, maintaining records and databases.
- Complete vendor set-up and compliance documentation for customer accounts.
- Assist with reviewing, entering, and processing RFQs, Orders, and Returns (RMAs).
- Assist with Contracts projects, including updating records, organizing databases, and maintaining vendor folders as needed.
- Maintain a tidy and organized office environment.
Eravant also offers an annual potential bonus and a rich benefits package that includes:
- 4 Medical plan options
- 2 Dental options
- Vision
- Basic Life and AD&D
- Long-Term Disability
- Health Savings Account
- 8 Paid Holidays + 1 Birthday Holiday
- PTO
- 401(k) with match
- Eligibility for a quarterly and annual bonus
Requirements
- Bachelor’s degree required. Political Science, International Relations, and English are a plus.
- Experience in administrative support roles preferred.
- Proficiency in Microsoft Office Suite. Google Workplace is a plus.
- Strong communication skills, both written and verbal.
- Excellent organizational and time management abilities.
- Ability to prioritize tasks and work efficiently under pressure.
- Attention to detail and accuracy in data entry tasks.
- Ability to maintain confidentiality and handle sensitive information.
- Positive attitude and willingness to learn and adapt in a dynamic environment.
- Waveguide technician/component experience is preferred, but not required
- Engineering background is preferred, but not required
SAGE Millimeter, Inc. Torrance, California, USA Office
Torrance, CA, United States
Similar Jobs
Cloud • Software
Coordinates contract administration, document production, execution workflows, records management, version control, and procurement support. Maintains contract registers, prepares and formats agreements, manages DocuSign envelopes, tracks negotiations and renewals, researches counterparties and procurement requirements, and supports RFP responses. The role works independently while routing substantive legal matters to the Senior Contracts Manager.
Top Skills:
ConfluenceDocusignGoogle DriveJIRAMicrosoft WordSlack
Food • Logistics
Provides sales support to Contracts and Bid Specialists by managing customer inquiries, bids, pricing agreements, order guides, inventory reporting, account setup, onboarding, training, customer visits, menu reviews, and business development activities. Coordinates with internal departments and customers while maintaining contractual requirements, tracking orders, supporting new item requests, and managing account and order information.
Top Skills:
MS OfficeSysco 360
Social Impact
Coordinates the full lifecycle of grants and contracts, including funding research, proposal preparation, reporting, compliance tracking, deliverable monitoring, contract renewals, and records maintenance. Collaborates with program, finance, analytics, leadership, funders, contractors, and community partners. Maintains grant calendars, reporting schedules, funding pipelines, contract files, and performance data while supporting audits, funding strategy, and organizational sustainability.
Top Skills:
Crm SystemsDatabasesElectronic Records SystemsGrant Management SystemsExcelMS OfficeSalesforce
What you need to know about the Los Angeles Tech Scene
Los Angeles is a global leader in entertainment, so it’s no surprise that many of the biggest players in streaming, digital media and game development call the city home. But the city boasts plenty of non-entertainment innovation as well, with tech companies spanning verticals like AI, fintech, e-commerce and biotech. With major universities like Caltech, UCLA, USC and the nearby UC Irvine, the city has a steady supply of top-flight tech and engineering talent — not counting the graduates flocking to Los Angeles from across the world to enjoy its beaches, culture and year-round temperate climate.
Key Facts About Los Angeles Tech
- Number of Tech Workers: 375,800; 5.5% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Snap, Netflix, SpaceX, Disney, Google
- Key Industries: Artificial intelligence, adtech, media, software, game development
- Funding Landscape: $11.6 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Strong Ventures, Fifth Wall, Upfront Ventures, Mucker Capital, Kittyhawk Ventures
- Research Centers and Universities: California Institute of Technology, UCLA, University of Southern California, UC Irvine, Pepperdine, California Institute for Immunology and Immunotherapy, Center for Quantum Science and Engineering
