Communication Supervisor PTS

Work Schedule: 15-20 hours per week; shifts based on operational need of the organization. This position is hybrid eligible.

OVERVIEW

Associated Students, Inc. employs student-focused professionals with equity-mindsets. Established in 1963, ASI is a non-profit corporation guided by a student board and managed by full-time professional staff.  ASI is considered a part of the Cal Poly Pomona Division of Student Affairs with a dashed reporting line to Administrative Affairs. ASI serves the entire campus population, including over 27,000 students, by providing opportunities for student engagement, student employment, and a multitude of programs and services such as recreation and wellness, student union and activities, student government, and childcare. ASI operational support areas include human resources, financial services, information technology, facilities management, and marketing.  ASI is engaged in the work of being a learning organization. Currently, the guiding ideas of the organization are “under construction” as the team re-imagines its vision, mission, and core values. ASI is looking for dynamic team members who value team learning, co-creation, and adaptability to best serve the needs of our students.

As an evolving learning organization, ASI is human-centered and strives to live its values of care and growth. The purpose of ASI is to transform lives, and its vision will be co-developed through the teamwork of staff. With a commitment to learning, continuous improvement, and innovation, ASI is looking for a dynamic team member who supports team learning, co-creation, radical candor, psychological safety, growth mindset, and lives out equity, diversity, and inclusion practices.

POSITION DEFINITION

Under general supervision from the Communications Manager, the Communications Supervisor performs routine and non-routine tasks in support of Associated Students, Incorporated’s (ASI’s) dynamic communications team. The Communications Supervisor oversees the day-to-day operations of the Communication Assistants and provides content for various materials, including the ASI website, various marketing mediums, stories for ASI publications, media releases, and more. 

ESSENTIAL DUTIES 

• Writes copy for the following: campaigns, press releases, video scripts, radio ads, flyers, brochures, articles, newsletters, annual reports, external client projects, and other publications 
• Reads, proofs, and edits to detect errors/style discrepancies in written communication, pre-press projects such as press releases, flyers, brochures, articles, newsletters, annual reports, external client projects, and other publications 
• Responsible for the day-to-day duties of the Communications Assistants
• Records and tracks measurable outcomes of the organization’s blog, and email marketing efforts 
• Responsible for reviewing and approving written work prepared by the Communication Assistants
• Responds to public inquiries on behalf of ASI with guidance from the Communications Manager 
• Responsible for preparing the agenda, taking notes, and facilitating weekly Communications team meetings    
• Assists with the recruitment, onboarding,  training, development, scheduling, and time and attendance of the Communications Assistants
• Assists Communications Manager with various projects  
• Responsible for distributing assignments and managing the projects of the Communication Assistants 
• Reports information provided by ASI departments and the campus community 
• Assists in public relations efforts led by the Communications ManagerEnsures that changes/revisions are properly annotated, and that typeset material is correct 
• Performs fact-checking duties 
• Collaborates with various stakeholders on marketing and communication projects
• Ensures the ASI Writing Style Guide is followed, as needed 
• Assists in compiling local media coverage report and media clips 
• Assists in the development and administration of the campaign strategy 
• Provides administrative support 

QUALIFICATIONS

• Six months  of leadership or oversight experience required 
• Experience in journalism and/or public relations preferred 
• Experience with AP Style writing preferred 
• Proficiency in Microsoft Office Suite 
• Self-motivated with strong organizational and critical thinking skills 
• Demonstrated creative ability 
• Ability to operate a computer workstation using word processing, spreadsheet and other computer applications in use  
• Desire to learn about marketing, advertising, and corporate communications 
• Ability to follow routine verbal and written instructions 
• Ability to effectively communicate clearly and concisely, both verbally and in writing 
• Ability to maintain professional work conduct 
• Ability to make independent decisions and make recommendations 
• Ability to adhere to work rules, follow directions, use time effectively and work productively without close supervision 
• Ability to manage time in a deadline-driven environment 
• Demonstrated ability to work with a diverse student population and campus community 

APPLICATION REQUIREMENT

• Please upload two (2) public relations and/or journalism writing samples as part of your application. These samples should showcase your best writing abilities and can be from a class or other project you have worked on. Examples include press releases, news articles, blog posts, etc.

EMPLOYMENT ELIGIBILITY 

Employment with ASI is open to any Cal Poly Pomona student who is eligible to work and has the legal right to work in the United States. In addition, student employees must be currently enrolled in a minimum of 6.0 units (undergraduate) and 4.0 units (graduate), international student employees must be enrolled in a minimum of 12.0 units (undergraduate) and 6.0 units (graduate) at the end of the add-drop period. Student employees are required to have a minimum overall and Cal Poly Pomona GPA of 2.0 and be in good academic standing with the University. Individuals enrolled only in Extended University are not eligible for hire. Exceptions to the unit load requirement are allowed during the summer term and for students who have applied for graduation for the current term.  

WORK ENVIRONMENT

While performing the duties of this job, the employee is frequently required to sit, talk and hear; manual dexterity, eye-hand coordination, and verbal communication; use of office equipment: telephones, calculator, copier and fax. Must be able to walk, stand, bend and lift to 45 pounds

MANDATED REPORTING REQUIREMENT 

In compliance with the California Child Abuse and Neglect Reporting Act (CANRA) and the CSU Executive Order 1083, each ASI employee is designated as a mandated reporter and is required to sign an Acknowledgment of Mandated Reporter Status and Legal Duty to Report Child Abuse and Neglect.  

SYSTEMWIDE SMOKE AND TOBACCO FREE ENVIRONMENT EO 1108: 

Cal Poly Pomona is a smoke and tobacco-free campus. Please refer to the link below for policy information. http://www.calstate.edu/EO/EO-1108.html  

COVID-19 VACCINATION

CSU, along with Associated Students Inc., strongly recommends all staff who are physically accessing campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose. See policy at https://calstate.policystat.com/policy/11030468/latest.