Client Service Representative (Veterinary Care Scribe) Full Time

VCA Foothill Veterinary Hospital is looking for a Full-Time Veterinary Care Scribe. We are a 5 doctor general practice located in the heart of Pasadena. We are searching for a friendly, outgoing, and caring professional who is ready to help transform how we care for patients and clients. Do you love pets? Are you enthusiastic about delivering an amazing pet care experience?  We want to meet motivated professionals who pride themselves on providing quality and heartfelt care.  

At VCA Animal Hospitals, we strive to deliver a seamless digital and in-hospital experience by leveraging our client-facing mobile app, digital communication tools and proprietary practice management software to raise the bar for pet care. The Care Concierge will use these tools and their interpersonal skills to provide an unmatched experience for our clients from pre-visit prep to hospital visits to post visit follow up. This role will also assist veterinarians by capturing medical notes during the patient examination and create treatment plans to review with clients.  

This is an important role in our hospital that requires excellent client service skills, strong multitasking skills, superior listening skills, capability to learn medical terminology, and the ability to quickly capture accurate medical records in a fast-paced healthcare environment. Pay ranging from $18.57/hr to $22.00/hr  

What You’ll Do 

• Reach out to clients prior to their visit to set expectations and collect required information 
• Greet clients at their appointment time and bring them into the exam room 
• Assist veterinarians by entering electronic medical records in real-time during the patient exam 
• Create, present, and explain treatment plans per the veterinarian’s recommendations 
• Coordinate treatments with the veterinary technician team 
• Book follow up appointments and activate prescription delivery for clients 
• Review discharge instructions including medications with clients 
• Checkout and collect payment in the exam room 
• Follow up with clients to check on patients and communicate any test results  

 

Qualifications 

• Friendly, outgoing, and persuasive personality 
• Amazing client service skills 
• Excellent written and verbal communication skills 
• Capable of listening to client concerns with desire to help solve their issues 
• Action oriented, independent, self-starter, but also a strong team player 
• Comfortable working in a fast-paced healthcare environment 
• Strong computer and technology skills 
• Exceptional listening and transcription skills 
• Capable of learning medical terminology 
• Ability to type 60wpm 
• Comfortable around animals  
• Willingness to assist with animal restraint, if needed 

 

As a member of the VCA family, eligible full-time employees will be rewarded with a competitive compensation and a comprehensive benefits package, including: 

 

Health & Wellness 

• Innovative associate health and wellbeing department (Headspace app subscriptions, financial and wellness tools, and access to additional mental health resources) 
• 401k retirement savings plan with company match 
• Health/dental/vision insurance, infertility benefits, gender affirmation services 
• Paid parental, vacation and sick leave 

 

Professional Development 

• Continuing Education Allowance for Technicians 
• WOOF University – offering abundant CE for Staff 
• VCA New Hire Training Program specific to Technicians and Assistants 
• Technician and Assistant Development Program 

 

Additional Benefits 

• Up to 100% Pet Care Discount for your own pets 
• 100% paid life insurance 
• 100% paid short-term disability insurance  

 

 

If you are a current associate, you will need to apply through our internal career site. Please log into Workday and click on the Jobs Hub app or search for Browse Jobs.

Benefits: We offer competitive compensation along with a comprehensive benefits package, including medical, dental, vision and paid vacation/sick days, 401(k), generous employee pet discounts and more!

The information in this position description indicates the general nature and level of work to be performed. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job. Management reserves the right to revise the job description or require that other tasks be performed when the circumstances of the job change (for example, emergencies, change in personnel, workload, or technical development)

We are proud to be an Equal Opportunity Employer - Veterans / Disabled. For a complete EEO statement please see our career page at vcacareers.com

If you are a current associate, you need to apply through our internal career site. Please log into Workday and click on the Jobs Hub app or search for Browse Jobs.

Benefits: We offer competitive compensation along with a comprehensive benefits package, including medical, dental, vision and paid vacation/sick days, 401(k), generous employee pet discounts and more!

The information in this position description indicates the general nature and level of work to be performed. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job. Management reserves the right to revise the job description or require that other tasks be performed when the circumstances of the job change (for example, emergencies, change in personnel, workload, or technical development).

We are proud to be an Equal Opportunity Employer. For a complete EEO statement please see our career page at vcacareers.com.