Business Assistant - Americas

Responsibilities

• Perform a variety of administrative assignments requiring a high level of competency in office procedures
• Engage with counterparts and external partners to maintain communication between Xsolla and our partners
• Compose emails, letters, and other correspondence; using extreme confidentiality when handling the highest level of confidential information
• Support executives and the Americas Business Development team with a variety of administrative and operational tasksTake detailed and accurate notes during internal and external meetings, and ensure key action items are captured and tracked
• Help optimize Business Development workflows, processes, and tools to improve team efficiency and effectiveness
• Contribute to the development and refinement of value propositions and messaging for partners and prospects
• Support market-facing activities, including preparation for outreach, meetings, presentations, and follow-ups that drive new business opportunities
• Collaborate closely with cross-functional stakeholders to ensure alignment and smooth execution of Business Development initiatives
• Work independently, exercise considerable discretion and be forward thinking in managing executive activities such as speaking engagements, meetings, client relationships, research, and all executive duties as required
• Assist with a variety of special projects and complex assignments as needed; exercising frequent independent judgment, initiative, and tact
• Prepare invoices, reports, memos, letters, expense reports, and other documents, using word processing, spreadsheet, database, or presentation software
• Prepare agendas and make arrangements; such as coordinating catering for luncheons for committee, board, and other meetings
• Conduct research, compile data, and prepare papers for consideration and presentation by the Business Development team
• Travel as needed

Requirements

• Bachelor's degree in Communications, Interactive Entertainment, or similar field (or equivalent experience)
• 3+ years' progressive experience as an assistant or in a supportive role (Experience at a Gaming, Fintech or E-commerce organization would be a plus)
• Strong communicator, enjoy collaborating with internal stakeholders and counterparts to ensure the business operates smoothly and information flows between teams
• You are tech savvy, can work your way around Google Workspace, and take on new applications with ease (Salesforce or other CRM, Jira, Confluence, Atlas, Loom, Concur, etc.)
• You are eager to take on new projects and help with operations as needed
• Strong customer service/interpersonal skills -- comfortable in a client-facing role when needed
• Must be able to immediately handle a significant workload and effectively prioritize projects with a high degree of autonomy
• Effective time management skills with excellent attention to detail
• Organization comes to you easily, and you are able to balance many things on your plate
• Work well on deadlines and generally deliver ahead of schedule
• Ability to travel up to 35% (domestic and international)
• General gaming industry knowledge (huge plus)An entrepreneurial mindset and highly flexible is a must
• Excellent writing skills, with a strong command of the English language