Manage deal flow and day-to-day operations in commercial real estate, including contracts, client communication, and transaction coordination.
Commercial / Multifamily Brokerage We are a top-performing and fast-moving multifamily investment sales team seeking an experienced Transaction Coordinator / Operations Administrator to manage deal flow and day-to-day operations with minimal oversight. This role is for someone who understands the context of commercial real estate transactions, can anticipate next steps, and takes ownership of communication, follow-ups, and details to keep deals moving smoothly.
The anticipated compensation range for this role is $30 - $35 per hour. The final compensation offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and length of experience within the industry, education, etc. Marcus & Millichap is a multi-state employer, and this salary range may not reflect positions that work in other states.
Responsibilities:
- Transaction and Deal Coordination
- Manage deals from listing through closing
- Draft and manage contracts, including listing agreements, extensions, addenda, offers, counters, contingency removals, and escrow documents, and send for signature via DocuSign.
- Track offers, counters, timelines, and contingencies
- Coordinate escrow-related items and client communication including inspections, appraisals, 9A retrofits, prelim, NHD, and closing logistics
- Set up and manage due diligence folders, audits, and seller needs lists
- Handle closing paperwork and internal closing submissions
- Maintain organized deal files and folder systems
- Keep internal trackers current (pipeline, closing logs, tour logs, offer tables)
- Update Trello (or similar tools) to reflect real-time deal progress
- Handle quick-turn requests with proper prioritization and communication
- Respond to inbound inquiries on a scheduled basis
- Upload, update, and remove listings on LoopNet, Crexi, MLS, LinkedIn/social media and company website
- Manage status changes, price updates, corrections, and extensions
What We Are Looking For:
- Prior experience in a transaction coordinator, admin, or operations role within commercial or multifamily real estate
- Strong understanding of deal flow, escrow, and due diligence
- High attention to detail and strong follow-through
- Ability to manage multiple transactions without step-by-step instruction
- Clear, professional written communication
- We’re looking for someone who can step in, take ownership, and operate with situational awareness.
Marcus & Millichap provides equal employment opportunities to all employees and applicants for employment without discrimination with regard to race, religious belief (including dress or grooming practices), color, sex, sex stereotype, pregnancy, childbirth or related medical conditions (including breast feeding), age, national origin, ancestry, sexual orientation, gender identification and expression, transgender status, physical or mental disability, medical condition, genetic characteristics, genetic information, family care, marital status, enrollment in any public assistance program, status as military, a veteran or qualified disabled veteran, status as an unpaid intern or volunteer, or any other classification protected by law. We also prohibit discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics. In addition to federal law requirements, Marcus & Millichap complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Top Skills
Crexi
Docusign
Loopnet
Mls
Trello
Marcus & Millichap Calabasas, California, USA Office
23975 Park Sorrento, Suite 400, Calabasas, CA, United States, 91302
Similar Jobs
Artificial Intelligence • Cloud • Machine Learning • Mobile • Software • Virtual Reality • App development
As a Systems Engineer, you will build and maintain systems infrastructure, create automation frameworks, and collaborate with cross-functional teams. Responsibilities include device management, troubleshooting, and leveraging AI and ML for system optimization.
Top Skills:
AIAnsibleBashGitGoLinuxMachine LearningmacOSPython
Artificial Intelligence • Cloud • Machine Learning • Mobile • Software • Virtual Reality • App development
The Principal Machine Learning Engineer will drive technical roadmaps, optimize video recommendation systems, lead technical initiatives, and collaborate on machine learning strategies with cross-functional teams, ensuring scalability and performance.
Top Skills:
Deep LearningMachine LearningPyTorchTensorFlow
Artificial Intelligence • Cloud • Machine Learning • Mobile • Software • Virtual Reality • App development
Lead a multi-year research agenda focused on multimodal generative AI projects, collaborating with engineering teams and publishing findings.
Top Skills:
CC++Python
What you need to know about the Los Angeles Tech Scene
Los Angeles is a global leader in entertainment, so it’s no surprise that many of the biggest players in streaming, digital media and game development call the city home. But the city boasts plenty of non-entertainment innovation as well, with tech companies spanning verticals like AI, fintech, e-commerce and biotech. With major universities like Caltech, UCLA, USC and the nearby UC Irvine, the city has a steady supply of top-flight tech and engineering talent — not counting the graduates flocking to Los Angeles from across the world to enjoy its beaches, culture and year-round temperate climate.
Key Facts About Los Angeles Tech
- Number of Tech Workers: 375,800; 5.5% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Snap, Netflix, SpaceX, Disney, Google
- Key Industries: Artificial intelligence, adtech, media, software, game development
- Funding Landscape: $11.6 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Strong Ventures, Fifth Wall, Upfront Ventures, Mucker Capital, Kittyhawk Ventures
- Research Centers and Universities: California Institute of Technology, UCLA, University of Southern California, UC Irvine, Pepperdine, California Institute for Immunology and Immunotherapy, Center for Quantum Science and Engineering
