Billing Specialist

About Us:

Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States.  A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.

The Billing Specialist is responsible for all aspects of client bill preparation in support of billing lawyers and secretaries, including the ability to work with the client accounting software and other applications that are used to process bills.  This position also provides time and billing application support to users firm wide. This position is remote if located in a state with a Ballard presence.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.

• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.

• Diversity, Equity, and Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As a Billing Specialist within our Billing team, you will:

• Perform all the steps necessary for creating attorneys bills from printing the Proformas/Prebills, to the final delivery of the bill (e-mail or e-bill), including but not limited to, making edits, researching issues, formatting bills and getting necessary approvals.

• Assist lawyers and secretaries with analysis on clients as requested, including time and billing reports.

• Collaborate with the Billing Team, Pricing Team, Accounts Receivable Team, General Ledger Team, and the Conflicts Group on various issues. These include maintaining discounts and rates, responding to billing lawyer requests for additional historical information, managing transfers of funds from escrow, updating the status of temporary files, and making changes to billing addresses

• Navigate vendors’ websites proficiently in various capacity, including Invoice submission, AR Review and Rate Processing.

What We’re Looking For:

• Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.

• Communication: Strong verbal and written communication abilities.

• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

• Teamwork Skills: Able to work in a collaborative team environment as well as independently.

Required Experience:

At least two years of high volume time and billing experience in a professional services environment.  A College Degree is preferred.  Strong interpersonal, written and oral communication skills; with the ability to communicate effectively with partners, associates, secretaries, accounting and clients.  Solid basic math skills.  Demonstrated technology skills including software applications.  Ability to exercise independent judgement, reason logically and make sound decisions.  Able to multitask without loss of efficiency or accuracy. Previous experience working in a law firm or legal environment preferred. Regular and predicable attendance is a core requirement of this position and the ability to work beyond the standard scheduled hours, as needed.

Ballard Spahr offers an excellent benefits package that includes medical, fertility benefits, travel and lodging expenses, prescription drug, dental, and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; and a generous paid time off program.  Additional benefits provided are health care and dependent care flexible spending accounts, and a health savings account; paid parental leave, firm subsidized emergency child and elder care services; family and medical leave; employee assistance program; and a pre-tax transportation program.  Time worked in excess of 40 hours per week will be paid at time and one half of the hourly rate. The salary range for this position is from $65,000 - $75,000 depending upon experience and location.

Ready to Grow with Us?

If you are ready to play a vital role in the Firm’s success, we encourage you to apply and be a part of our commitment to excellence.