Associate, Groups Travel Services

UTA seeks an experienced Associate for Travel Services in our Los Angeles or New York office with a focus on our expanding Global Groups Program. The ideal candidate will demonstrate a robust record of contributing to operational excellence in a global organization, consistently advancing systems, processes, resource optimization, pricing strategies, and vendor relations. This position is well-suited for a detail-oriented professional possessing strong negotiation and project management capabilities who excels within dynamic and collaborative settings.
The salary range for this role is $85,000 to $95,000 commensurate with experience and skills.

What You Will Do

• Identify and assess suitable venues; manage RFPs and secure optimal contract terms and locations for approximately 50 global programs annually.

• Review and finalize venue and vendor agreements, ensuring compliance with company policies and departmental standards.

• Collaborate closely with departments such as Legal, Accounts Payable, and Internal Events to ensure all delivered programs exceed business requirements.

• Coordinate all facets of group travel arrangements, including room blocks and onsite logistics, in partnership with our travel agency and internal stakeholders.

• Provide on-site group management and client support as needed (occasional travel may be required).

• Oversee event budgeting, reporting, and post-event reconciliation.

• Serve as a backup to the Travel Administrator and contribute to broader travel and groups/events initiatives.

• Utilize systems, data analytics, direct feedback, and RFP processes to continuously enhance service quality, pricing, and satisfaction.

• Deliver outstanding client services and efficient outcomes across all departments, levels, and geographies throughout the agency, with sensitivity to local solutions aligned with business objectives.

• Demonstrate proficiency with online travel booking tools, corporate credit cards, meeting planning, and corporate travel for events.

• Employ effective communication skills to drive programmatic change and articulate the value proposition of the program.

What You Will Need

• Minimum 3+ years’ of experience in travel services, specifically within Groups and Events.

• Bachelor’s degree strongly preferred.

• Expertise in event technology and financial reporting systems.

• Exceptional interpersonal and communication skills, enabling the development of productive relationships across a broad spectrum of personalities and organizational levels in a fast-paced environment.

• Proven team player with a background in cross-functional collaboration.

• Motivated, strategic, results-focused professional with adept problem-solving abilities.

• Highly organized and committed to a strong work ethic.

• Demonstrated ability to manage multiple priorities and deadlines independently.

• Knowledge of the entertainment industry is preferred.

• Experience coordinating group movements ranging from 10 to over 500 individuals.
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What You Will Get

• The unique and exciting opportunity to work at one of a leading global entertainment companies

• Access to the tools, leadership, and resources you will need to create and drive a center of excellence

• The opportunity to do the best work of your career

• Work in an inclusive and diverse company culture

• Competitive programs to support your well-being

• Experience working in a collaborative environment with room to grow

About UTA

UTA unites ideas, opportunities, and talent. The company represents some of the world's most iconic, barrier-breaking artists, creators and changemakers—from actors, athletes and musicians to writers, gamers, and digital influencers. One of the most influential companies in global entertainment, UTA's business spans talent representation, content production, as well as strategic advisory and marketing work with some of the world's biggest brands. Affiliated companies include Digital Brand Architects, KLUTCH Sports Group, Curtis Brown Group, and MediaLink. UTA is headquartered in Los Angeles with offices in Atlanta, Chicago, Nashville, New York, and London.

For more information: https://www.unitedtalent.com/about/

UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities.