Assistant to Partner & Department Head, Film

United Talent Agency (UTA) seeks an Assistant to support a Department Head and Partner at UTA.

We are looking for a highly organized and motivated individual who has exceptional communication skills, strong attention to detail, and the ability to thrive in a fast-paced environment. This role offers a unique opportunity to work closely with industry-leading talent and contribute to the success of representing groundbreaking  filmmakers, writers, and directors; and other renowned and emerging artists.

What You’ll Do

• Provide administrative support including managing heavy phones, calendar, scheduling meetings, and coordinating travel arrangements.
• Track and review contracts, client calendars, and payments through a series of detailed grids
• Create client submission lists, handle client bookings, and manage all client correspondence.
• Assist in preparing documents, presentations, and other materials for meetings and presentations.
• Manage expenses and maintain accurate records using company systems and software.
• Conduct research and gather information as needed to support client projects and initiatives.
• Collaborate with team members and other departments within UTA to ensure seamless communication and workflow.

What You Need

• Bachelor's degree preferred.
• Prior experience in a similar administrative role, preferably within the entertainment industry is required.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills, with a high level of professionalism and attention to detail.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Proactive attitude with a willingness to take initiative and problem-solve independently.
• A passion for entertainment and a desire to learn and grow within the industry.

What You’ll Get

• The unique and exciting opportunity to work at one of the leading global entertainment companies.
• Access to the tools, leadership and resources you’ll need to create and drive a center of excellence.
• The opportunity to do the best work of your career.
• Competitive benefits and programs to support your well-being.
• Pay: This is a full-time role with benefits and will pay $23.00-$27 per hour.

About UTA

UTA is one of the world's leading talent and entertainment companies. We help the world’s most inspiring people make the world a more inspiring place. Many of our colleagues spend their careers here. It’s one of the reasons UTA is considered among the entertainment industry’s best places to work.

At UTA, the belief in the client relationship is paramount and marked by respect, a sense of stewardship, and a commitment to an artist’s entire creative life. Our commitment to every employee is the same. UTA seeks the innovators, the entrepreneurs, the talented, the creative, the thoughtful and, the passionate, who share our love for the work all of us are privileged to do.

For more information: https://www.unitedtalent.com/about/

UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities.