AP/AR Manager

POSITION SUMMARY:

The Accounts Payable and Receivable Manager (AP/AR Manager) is responsible for overseeing the day-to-day operations of the accounts receivable and accounts payable functions. This position reports to the Director of Accounting. This includes transaction integrity, billing, cashiering, daily bank deposits, reconciliations, student accounts, managing collections on delinquent accounts, vendor relations and contracts, vendor payments, general ledger coding, reconciliations, and reporting. This position is required to be on site at the Colburn Downtown Los Angeles campus on weekdays.

ESSENTIAL DUTIES OF THE POSITION:

• Supervise team of 2 staff (accounts receivable and accounts payable specialists)
• Update accounts receivable and accounts payable policies and procedures
• Assess and provide recommendations to update internal controls in accounts payable and receivable functions
• Participate in implementation and coding of revenue and expense actuals  of performance and event based P&L
• Oversee all accounts receivable activities, including student accounts, box office sales, hall rentals, and donor contributions
• Manage collection activities, including negotiating with past-due accounts on payment plans, and referring accounts to collection agencies
• Oversee preparation of bank deposits, journal entries, and daily cash reports, including AR aging report
• Oversee payments, tax withholding and treaty benefits for international vendors and international students
• Oversee various tax reporting, including but not limited to sales tax returns, 1099s, 592s and 1042s
• Oversee corporate T&E credit card activity, expense report submissions, and compliance
• Preparation and review of AP aging reports
• Respond to AP inquiries from vendors and departments
• Review general ledger account coding
• Perform various reconciliations, including supporting documentation
• Assist the Director of Accounting with the annual financial audit, including preparation of supporting financial documentation and the preparation of lead schedules
• Provide accounting and general support to the Accounting department as needed, including ad hoc projects
• Performs other duties as assigned.

QUALIFICATIONS:

Education and/or Experience:

• Bachelor’s degree in accounting required
• Prior experience with account receivable and accounts payable
• 3-5 years of management experience
• Self-starter with a proven track record of multi-tasking abilities
• Proficient with Microsoft Office, including Word, Excel (intermediate to advanced skills) and PowerPoint (basic)
• Expertise with various types of accounting software platforms, Blackbaud, Financial Edge, ASAP and student information systems strongly preferred
• Excellent verbal and written communication skills
• Education sector experience preferred including student billing, and/or performance arts venue settlement experience
• Non-profit experience is a plus

ESSENTIAL FUNCTIONS:

Physical:

Must be able to see, hear, feel, and use hands to type and grasp objects with fingers. Primarily sedentary with intermittent standing, walking, bending, and stooping; occasional light lifting and carrying of objects weighing 25 pounds or less; light to heavy repetitive use of hands, wrists and forearms while working on a computer.

Emotional:

Ability to develop and maintain effective working relationships involving interactions and communications personally, by phone and in writing with a variety of individuals and/or groups of individuals from diverse backgrounds on a regular, on-going basis; ability to concentrate on detailed tasks for extended periods of time and/or intermittently while attending to other responsibilities; ability to work effectively under pressure on multiple tasks concurrently while meeting established deadlines and changing priorities.

Working conditions:

Primarily indoor office environment; frequent contact with and interruptions by individuals in person or by phone.

ABOUT THE COLBURN SCHOOL:

The Colburn School is a world-renowned performing arts institution located in the heart of downtown Los Angeles. Its mission is to provide the highest quality performing arts education at all levels of development in music and dance, and to foster a vibrant community through a wide range of performances, events, and educational activities.

The Colburn School trains students, from beginners to those about to embark on professional careers. Each year, more than 2,000 students from around the world come to Colburn to benefit from the renowned faculty, exceptional facilities, and focus on excellence that unites the community.

The academic units of the school provide a complete spectrum of music and dance education:

Conservatory of Music - The diploma- and degree-granting Conservatory of Music is distinguished by a unique all-scholarship model, renowned faculty, and outstanding performance opportunities. It prepares the highest level of collegiate musicians for professional careers.

The Music Academy is a highly selective training program for gifted young pre-collegiate musicians, designed to prepare students for conservatory study and performing careers at the highest levels of achievement. This residential program balances performance, musical instruction, and academics.

The Community School of Performing Arts welcomes students of all ages, from seven months old to adults. It offers over 120 classes each year in orchestral instruments, piano, guitar, voice, jazz, music theory, drama, and ensembles including orchestra, choir, and chamber music.

The Trudl Zipper Dance Institute develops performers of all levels, from the pre-professional ballet program in the Dance Academy to beginners starting in Youth Dance. Students of all levels receive training in ballet, tap, and modern genres as part of a comprehensive dance education.

Center for Innovation and Community Impact was created to empower the musical and dance leaders of tomorrow by nurturing students’ passion and ability to serve their communities, preparing them for sustainable careers, and embracing the development of innovative ideas. The Colburn School partners with 15 Los Angeles Unified School District schools, 13 of which receive Title I funding, to provide interactive and engaging concerts and instructional sessions to 5,000 students every year.

The Colburn School is currently constructing a transformational addition to our downtown Los Angeles campus, designed by renowned architect Frank Gehry with acoustics by acclaimed Nagata Acoustics. This monumental project reflects a deep commitment to both the community and our students and will feature world-class performance venues and innovative learning spaces that foster collaboration and interdisciplinary partnerships throughout the region.

COMPENSATION AND BENEFITS:

This is a full-time, exempt, onsite position with a regular working schedule of 40 hours per week Monday – Friday, 9:00 am – 6:00 pm. The pay range is 80,000 -$100,000 depending on skills, experience, and ability level. The Colburn School offers excellent benefits including medical, dental and vision insurance plans; Long Term Disability, Short Term Disability and Life Insurance plans; paid sick leave and vacation; a 403(b)-retirement plan with a generous employer matching contribution.

TO APPLY:

Please submit a cover letter and resume through the Colburn School’s Careers portal at www.colburnschool.edu/careers.