Administrative Business Lead

About this role

About the team

The BlackRock Chief of Staff and Global Partners Office (GPO) is a hybrid team, which i) manages the Office of the Chairman and CEO including the CEO’s client and public engagements; ii) helps to drive key strategic and internal management initiatives on behalf of the CEO and senior leadership; iii) manages the relationship with BlackRock’s Board of Directors and iv) leads client strategy and coordination across functions globally for the firm’s largest client and partner relationships. 

About this position

We are looking for a high-performing Administrative Business Lead to join our team to support Stacey Mullin, Chief of Staff for BlackRock and Co-Lead of GPO. This role also includes supporting the BlackRock Board of Directors by providing scheduling and travel logistical support to the members of the Board.  

Key responsibilities

• Manage Stacey’s calendar, including the complex coordination of in-person and virtual meetings with multiple participants across different time zones.  Help Stacey prioritize competing meeting requests, in particular those involving BlackRock’s CEO or C-suite client leaders, and use judgement to immediately escalate high priority requests.
• Help keep Stacey on time for meetings and quickly respond to real time requests throughout the day, including phone calls from the Executive Suite, C-suite client leaders, Board members and other BlackRock senior leaders.
• Liaise with the Executive Assistants who support members of the BLK Board of Directors to coordinate travel logistics for the 6 in person Board meetings per year, determine availability for ad hoc telephonic Board meetings, and assist the Board’s EAs as needed with any questions.  Coordinate with the AV team on Board meeting logistics.
• Ensure Stacey is prepared for both her own meetings and to answer questions about the CEO’s schedule of meetings by maintaining context documents in Stacey’s OneNote.  For example, ensuring that the CEO’s schedule as well as the materials that the Chief of Staff team provides to the CEO are loaded in Stacey’s OneNote in a timely manner.
• Where needed, arrange domestic and international travel via Concur (flights, hotels, cars, visas if required).  Where travel is arranged by the Executive Suite, cross-check the details of Stacey’s travel to ensure no gaps.
   

Skills/Qualifications

• Gravitas to engage with C-suite personnel and their teams
• Highly organized with the ability to track multiple tasks to completion, across different stakeholders and timelines
• Meticulous attention to detail
• Use judgment to quickly pivot and adapt to changing priorities in a fast-paced environment
• Ability to build strong, respectful relationships with team members and peers across the firm
• Positive “can-do” attitude
• High degree of professional discretion and integrity
• Proficient with the Microsoft Office suite
• Committed to being in the office 5 days per week on most weeks
• 10+ years of administrative experience in a corporate setting

For New York, NY Only the salary range for this position is USD$110,000.00 - USD$200,000.00 . Additionally, employees are eligible for an annual discretionary bonus, and benefits including heath care, leave benefits, and retirement benefits. BlackRock operates a pay-for-performance compensation philosophy and your total compensation may vary based on role, location, and firm, department and individual performance.

Our benefits
To help you stay energized, engaged and inspired, we offer a wide range of benefits including a strong retirement plan, tuition reimbursement, comprehensive healthcare, support for working parents and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.

Our hybrid work model

BlackRock’s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person – aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.

About BlackRock

At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being.  Our clients, and the people they serve, are saving for retirement, paying for their children’s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.

This mission would not be possible without our smartest investment – the one we make in our employees. It’s why we’re dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.

For additional information on BlackRock, please visit @blackrock | Twitter: @blackrock | LinkedIn: www.linkedin.com/company/blackrock

BlackRock is proud to be an equal opportunity workplace. We are committed to equal employment opportunity to all applicants and existing employees, and we evaluate qualified applicants without regard to race, creed, color, national origin, sex (including pregnancy and gender identity/expression), sexual orientation, age, ancestry, physical or mental disability, marital status, political affiliation, religion, citizenship status, genetic information, veteran status, or any other basis protected under applicable federal, state, or local law. View the EEOC’s Know Your Rights poster and its supplement and the pay transparency statement.

BlackRock is committed to full inclusion of all qualified individuals and to providing reasonable accommodations or job modifications for individuals with disabilities. If reasonable accommodation/adjustments are needed throughout the employment process, please email [email protected]. All requests are treated in line with our privacy policy.

BlackRock will consider for employment qualified applicants with arrest or conviction records in a manner consistent with the requirements of the law, including any applicable fair chance law.