The Administrative Assistant will manage communication, support administrative processes, and maintain organization within a fast-paced, client-focused professional services environment.
This is a remote position.
Our client is looking for a Administrative Assistant to support their leadership team in a fast-paced, client-focused professional services environment. They operate within the professional services space and have built a strong reputation in recent years for delivering high-quality, client-centered solutions with a focus on excellence and long-term relationships.
This role plays a key part in keeping operations running smoothly by managing communication, supporting administrative processes, and ensuring that no detail slips through the cracks. The ideal candidate brings strong judgment, exceptional written communication skills, and a high level of organization.
- Manage and organize email inboxes, ensuring timely and professional responses
- Follow up with clients via email or delegate communications when appropriate
- Handle invoicing tasks using QuickBooks (basic level)
- Maintain and update CRM records, ensuring data accuracy and consistency
- Support daily administrative tasks as needed across the business
- Organize and maintain cloud-based files and internal systems
- Assist in ensuring workflows and SOPs are followed correctly
- Communicate with clients and internal stakeholders in a polished and professional manner
- Identify and prevent potential issues by paying close attention to details
Requirements
- Strong English writing skills, especially for professional email communication
- High attention to detail and ability to follow through on tasks
- Ability to manage multiple responsibilities without missing deadlines
- Strong organizational and time management skills
- Good judgment when working within established SOPs
- Reliable and proactive approach to daily work
- Comfortable working in a fast-paced, client-oriented environment
- Previous experience as an Administrative Assistant or in a similar role
- Experience managing email inboxes and client communication
- Familiarity with CRM systems (Zoho preferred but not required)
- Basic experience with invoicing tools such as QuickBooks (or willingness to learn)
- Strong interpersonal communication skills
- Ability to represent a business with professionalism and care
Benefits
Similar Jobs
.png){kind=logo}
AdTech • Cloud • Digital Media • Information Technology • News + Entertainment • App development
Provide high-level administrative and operational support to multiple senior leaders: manage complex calendars, coordinate executive meetings and program logistics, prepare executive-ready materials, support travel and expense processes, maintain trackers and contract repositories, and handle confidential information with discretion to enable leadership decision-making.
Top Skills:
ConcurExcelOutlookPowerPointS/4HanaSAPTeams
3D Printing
Remote administrative support including email and calendar management, virtual meeting coordination, CRM and data entry, document preparation, travel booking, project support via PM tools, online research, and light bookkeeping.
Top Skills:
AsanaGoogle SlidesGoogle WorkspaceHubspotMicrosoft 365Microsoft TeamsMonday.ComPowerPointQuickbooksSalesforceSlackTrelloZoom
3D Printing
Provide administrative support to maintain efficient office operations: manage schedules and communications, prepare documents, organize records, assist with meetings, travel logistics, office supplies, and support team projects.
Top Skills:
EmailScheduling ToolsSpreadsheetsWord Processing
What you need to know about the Los Angeles Tech Scene
Los Angeles is a global leader in entertainment, so it’s no surprise that many of the biggest players in streaming, digital media and game development call the city home. But the city boasts plenty of non-entertainment innovation as well, with tech companies spanning verticals like AI, fintech, e-commerce and biotech. With major universities like Caltech, UCLA, USC and the nearby UC Irvine, the city has a steady supply of top-flight tech and engineering talent — not counting the graduates flocking to Los Angeles from across the world to enjoy its beaches, culture and year-round temperate climate.
Key Facts About Los Angeles Tech
- Number of Tech Workers: 375,800; 5.5% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Snap, Netflix, SpaceX, Disney, Google
- Key Industries: Artificial intelligence, adtech, media, software, game development
- Funding Landscape: $11.6 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Strong Ventures, Fifth Wall, Upfront Ventures, Mucker Capital, Kittyhawk Ventures
- Research Centers and Universities: California Institute of Technology, UCLA, University of Southern California, UC Irvine, Pepperdine, California Institute for Immunology and Immunotherapy, Center for Quantum Science and Engineering
