Administrative Assistant

Job Description 

Job Title: Administrative Assistant 

Department: Administration 

Location: West Division 

About Us: 

Acrisure’s West Division began with a small group of agency partners joining together for the best interest of their clients and teams. Through collaboration and trust, they revealed the individual strengths and the extraordinary advantage at their doorsteps. As their success became a reality, people took notice, and the platform grew. Their entrepreneurial spirits drove the partnership that led the Acrisure West Division to where it is today, with a culture built on organic partnership.   

Acrisure is a fast-growing fintech leader that operates a global insurance broker. Acrisure provides a broad array of insurance and financial related solutions, including commercial property and casualty, personal lines and employee benefits insurance, real estate services, cyber services and asset and wealth management. Acrisure’s massively valuable, high margin distribution network combines the strength of trusted advisors with growth and efficiency enabled by AI.   

Job Summary: 

The Administrative Assistant specializes in providing administrative support for a department or group of individuals. A broad knowledge of operational procedures and tools obtained through extensive work experience is beneficial in this position. The Administrative Assistant would support small to mid-size departments in a variety of ways including managing calendars, making travel arrangements, and processing payroll.  

Responsibilities: 

• Implement and maintain efficient operational processes 

• Manage a range of responsibilities specific to small to mid-size departments  

• Provide comprehensive administrative support to a department or group of individuals 

• Handle day-to-day administrative tasks to ensure smooth operations 

• Organize and coordinate meetings, including scheduling, preparing agendas, and ensuring necessary resources are available 

• Order and maintain inventory of supplies and equipment for the department 

• Ensure timely procurement and cost-effective purchasing 

• Manage incoming and outgoing mail 

• Maintain and coordinate executive and departmental calendars 

• Prioritize and schedule appointments, meetings, and events 

• Handle payroll processing for non-exempt employees 

• Run and analyze reports as required 

• Make travel arrangements for executives, ensuring all details are managed efficiently 

• Process expense reports using Concur, ensuring compliance with company policies  

This description is not meant to be all-inclusive and may be modified from time to time at the discretion of management. 

Requirements: 

• Proficiency in departmental operational processes 

• Familiarity with software and systems used for scheduling, payroll, and expense reporting 

• Expertise in providing administrative support to a department or group of individuals  

• Ability to manage day-to-day operations efficiently 

• Organizational skills to handle travel logistics and expense tracking 

• Ability to manage a broad scope of responsibility 

• Handle sensitive and confidential information with discretion 

• Excellent written and verbal communication skills 

• High level of professionalism 

Education/Experience: 

• High School Diploma or equivalent.  College Degree preferred. 

• Familiarity with administrative processes  

• Equivalent work experience in administrative roles 

Pay Details:

Candidates should be comfortable with an on-site presence to support collaboration, team leadership, and cross-functional partnership.

Why Join Us:

At Acrisure, we’re building more than a business, we’re building a community where people can grow, thrive, and make an impact. Our benefits are designed to support every dimension of your life, from your health and finances to your family and future.

Making a lasting impact on the communities it serves, Acrisure has pledged more than $22 million through its partnerships with Corewell Health Helen DeVos Children's Hospital in Grand Rapids, Michigan, UPMC Children's Hospital in Pittsburgh, Pennsylvania and Blythedale Children's Hospital in Valhalla, New York.

Employee Benefits

We also offer our employees a comprehensive suite of benefits and perks, including:

• Physical Wellness: Comprehensive medical insurance, dental insurance, and vision insurance; life and disability insurance; fertility benefits; wellness resources; and paid sick time.

• Mental Wellness: Generous paid time off and holidays; Employee Assistance Program (EAP); and a complimentary Calm app subscription.

• Financial Wellness: Immediate vesting in a 401(k) plan; Health Savings Account (HSA) and Flexible Spending Account (FSA) options; commuter benefits; and employee discount programs.

• Family Care: Paid maternity leave and paid paternity leave (including for adoptive parents); legal plan options; and pet insurance coverage.

• … and so much more!

This list is not exhaustive of all available benefits. Eligibility and waiting periods may apply to certain offerings. Benefits may vary based on subsidiary entity and geographic location.

Acrisure is an Equal Opportunity Employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, disability, or protected veteran status. Applicants may request reasonable accommodation by contacting [email protected].

Final candidates will be required to complete post-offer verification processes related to the role and in accordance with applicable laws.

California Residents: Learn more about our privacy practices for applicants by visiting the Acrisure California Applicant Privacy Policy.

Recruitment Fraud: Please visit here to learn more about our Recruitment Fraud Notice.

Welcome, your new opportunity awaits you.