Provide administrative support for a department, including correspondence, meeting scheduling, data entry, and travel arrangements, with minimal supervision.
To provide administrative support and develop workflow process and systems for a department and/or Department Director with minimal supervision and direction.
ResponsibilitiesThis is not an exhaustive statement of duties, responsibilities, or requirements. Employees will be required to perform any job, with related instruction given by their supervisor, subject to reasonable accommodation.- Composes correspondence without draft contents. (5%)
- Coordinates travel arrangements and other duties or projects as needed. (5%)
- Enters data into a database, provides summary reports, and adds fields as necessary. (5%)
- Schedule meetings and appointments. Transcribes minutes of meetings. (5%)
- Answers, screens, and initiates phone calls rerouting inquiries for department. (5%)
- Coordinates gathering of input, documents, etc. from single sources for reports and presentations. (5%)
- Serves as liaison for the department/work unit. (5%)
LEVEL OF EDUCATION
Preferred:
- Associate Degree
CERTIFICATIONS, LICENSES, REGISTRATIONS
TECHNICAL REQUIREMENTS
Minimum:
- Intermediate Word, Excel and Outlook skills Minimum 45 wpm keyboarding / typing speed
Preferred:
- Microsoft Powerpoint
KNOWLEDGE, SKILLS, and ABILITIES
All knowledge, skills, and abilities listed indicate the minimum level deemed necessary to perform this job proficiently.
- Trains and orients staff in specific procedures as assigned.
- Excellent verbal and written communication skills that reflect a positive attitude and a sense of commitment to our patients, work associates and community.
- Critical thinking skills to exercise good judgment in communications and in assisting with problem.
- Excellent organizational skills. Ability to work independently.
Cottage Health is a leading acute care hospital system, located on the central coast of California, widely known for our superior patient care, innovation, medical research and education. Our health system operates primarily in Santa Barbara, Ca, since 1888, and consists of three acute care hospitals, a Rehabilitation Hospital, multiple clinics and a multi-site Urgent Care system. Our mission is to serve the central coast communities with excellence, integrity, and compassion. Every day we touch thousands of lives in many different ways, resolute in our mission to put patients first. We take pride in helping our patients get back to living their lives - in the places they love.
Cottage Health is an Equal Opportunity Employer. Cottage Health applicants are considered solely based on their qualifications, without regard to race, color, ethnicity, religion, age, gender, transgender, gender expression and identity, national origin, ancestry, disability, sexual orientation, marital status, military status or any other classification protected by law. This policy applies to all aspects of the relationship between Cottage Health and an applicant or employee. Cottage Health is committed to upholding discrimination-free hiring practices. We strive to cultivate an environment where exceptional people bring diverse perspectives and find belonging, support and connection to their work.
Any Cottage Health applicants who require assistance or reasonable accommodations during the application process may request the need for accommodation with the Recruiter.
If you're already a Cottage Health employee, please apply on this link only.
Top Skills
Excel
Outlook
PowerPoint
Word
Cottage Health Santa Barbara, California, USA Office
2320 Bath St #113, Santa Barbara, CA , United States, 93105
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