Administrative Assistant

Who We Are 

At HUB International, we are a team of entrepreneurs. We believe in empowering our clients, and we do so by protecting businesses and individuals in our local communities. We help businesses evaluate their risks and develop solutions tailored to their needs. We believe in empowering our employees. As a global firm, we offer employees resources in both technology and industry expertise, but we still maintain the local flavor of our offices. Our structure enables our teams to maintain their own unique, regional culture. 

HUB is a leading insurance and employee benefits broker, providing a broad array of property, casualty, risk management, life and health, employee benefits, investment and wealth management products and services. With over 20,000 employees in over 600 offices throughout North America, HUB has grown substantially, in part due to our industry leading success in mergers and acquisitions. 

What We Offer You 

At HUB International, we want you to achieve an even work-life balance, and our benefits package allows you to manage your health, wellness, and financial future. HUB International will foster your learning, support your endeavors, and encourage your growth. We provide opportunities for career-driven individuals to move upward in our organization. Our successes breed your opportunity! 

Here’s Where You Come In 

The Administrative Assistant provides administrative support to a group of dynamic leaders across various departments. This role is ideal for someone who thrives behind the scenes—managing the details, improving systems, and keeping operations running smoothly. If you’re someone who anticipates needs, loves creating order, and enjoys being a steady hand in a fast-moving environment, we’d love to meet you.  

Job Responsibilities: 

• Manage calendars, meetings, travel arrangements, and internal communications 

• Coordinate logistics for team meetings, trainings, and events 

• Prepare, track, and submit expense reports and other routine processes 

• Maintain and update reports, data, and internal platforms 

• Support key operational projects and facilitate ongoing task execution 

• Assist with planning, scheduling, and follow-ups across multiple initiatives 

• Provide general administrative support, including special projects and ad hoc needs 

Cultural Expectations: 

• Determination – Unsatisfied until we are the best. We go the extra mile for clients and colleagues. 

• Ownership – Responsible to each other, our clients, and our goals. 

• Teamwork – Together we attain greater success. 

• Sincerity – Giving and receiving direct and caring communication 

Qualifications: 

• 3+ years in an administrative or executive support role 

• Strong organizational and time management skills 

• Detail-oriented with excellent follow-through 

• Proactive mindset — you don’t wait to be asked, you take initiative 

• Ability to handle sensitive information with discretion and professionalism 

• Comfortable managing multiple priorities in a fast-paced environment 

• Proficiency in Microsoft Office Suite, Outlook, Zoom, and Teams 

• Experience with internal tools, data platforms, or CRMs is a plus