Supports the Tax department with client onboarding, engagement letters, tax return processing, mail and correspondence, scheduling, document preparation, electronic and physical file organization, administrative tracking, office supply coordination, and special projects. The role also assists with client communications and maintains accurate records while collaborating with administrative team members in a professional services environment.
About Us: Gursey | Schneider LLP is a Top 100 Firm and a 12-time recipient of Inside Public Accounting's Best of the Best Firms, with over 40 years of success in the market. Our firm consists of over 250 accounting professionals, and our talented people consistently drive the success of our business through thoughtful strategy and creative problem-solving.
Job Title: Administrative Assistant
Department: Tax
Location: Hybrid (Century City/Encino)
Job Summary: The Administrative Assistant will support our Tax department by managing administrative functions to ensure seamless operations and positive client interactions.
Responsibilities:
- Assist with new client onboarding, including setting up and updating client information in internal systems, processing new client setup forms, and preparing engagement letters.
- Assist with the annual engagement letter process, including preparation, distribution, tracking, and follow-up.
- Assist with tax return processing and assembly, including electronic and physical deliverables as needed.
- Sort, scan, distribute, and maintain incoming and outgoing mail and correspondence.
- Collaborate with other administrative team members to support the Tax team with calendaring and scheduling, certified mailings, DocuSign requests, faxing, document preparation, and other administrative needs.
- Assist with maintaining and organizing electronic and physical client files and records.
- Assist with tracking outstanding administrative items and following up with team members as needed.
- Maintain and stock office supplies and coordinate supply orders as needed.
- Provide additional administrative support to the Tax department and assist with special projects as needed.
Required Qualifications & Skills / Abilities:
- 1-2+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced professional services work environment (Accounting, Financial Services or Law firm experience highly desirable)
- Bachelor’s degree preferred
- Exceptional writing, editing, and proofreading skills
- Strong organization, time management, and computer skills, including proficiency in the Microsoft Office Suite (Outlook, Excel, PowerPoint, Word).
Gursey Schneider LLP Los Angeles, California, USA Office
2121 Avenue of the Stars, Suite 1300, Los Angeles, CA, United States, 90067
Similar Jobs
Financial Services
Provides comprehensive administrative support to Consumer & Community Banking leadership, including complex calendar management, call screening, meeting and event coordination, domestic and international travel arrangements, invoice and expense processing, onboarding and offboarding support, document maintenance, communications, and presentation preparation. Requires strong organization, discretion, communication, Microsoft Office proficiency, and the ability to manage competing priorities in a fully onsite environment.
Top Skills:
MS Office
Aerospace • Artificial Intelligence • Cloud • Machine Learning • Software • Cybersecurity • Defense
Provides high-level administrative support to senior management by managing calendars, coordinating meetings and travel, preparing correspondence and presentations, maintaining records, and organizing office supplies. The role supports the Sr. Plant Director onsite in Torrance, California, helping improve team productivity and business operations.
Top Skills:
ExcelMicrosoft Office SuiteMicrosoft OutlookMicrosoft PowerpointMicrosoft Word
Financial Services
Provides high-level administrative support to Consumer & Community Banking leadership. Responsibilities include complex calendar management, call screening, meeting and event coordination, domestic and international travel arrangements, invoice and expense processing, onboarding and offboarding support, professional correspondence, document maintenance, and spreadsheet and presentation editing. The role requires discretion, strong organization, communication skills, Microsoft Office proficiency, and full-time onsite work.
Top Skills:
MS Office
What you need to know about the Los Angeles Tech Scene
Los Angeles is a global leader in entertainment, so it’s no surprise that many of the biggest players in streaming, digital media and game development call the city home. But the city boasts plenty of non-entertainment innovation as well, with tech companies spanning verticals like AI, fintech, e-commerce and biotech. With major universities like Caltech, UCLA, USC and the nearby UC Irvine, the city has a steady supply of top-flight tech and engineering talent — not counting the graduates flocking to Los Angeles from across the world to enjoy its beaches, culture and year-round temperate climate.
Key Facts About Los Angeles Tech
- Number of Tech Workers: 375,800; 5.5% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Snap, Netflix, SpaceX, Disney, Google
- Key Industries: Artificial intelligence, adtech, media, software, game development
- Funding Landscape: $11.6 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Strong Ventures, Fifth Wall, Upfront Ventures, Mucker Capital, Kittyhawk Ventures
- Research Centers and Universities: California Institute of Technology, UCLA, University of Southern California, UC Irvine, Pepperdine, California Institute for Immunology and Immunotherapy, Center for Quantum Science and Engineering
