Administrative Assistant-Indiana-Onsite

We are seeking an organized and detail-oriented Administrative Support Specialist to provide administrative and operational support to INDOT's Construction Cost, Estimating, and related divisions.

Key Responsibilities:

• Manage contractor registration and bidding access using the Pre-Construction module.

• Handle incoming customer service calls and inquiries, providing information or directing requests to the appropriate contacts.

• Support Business Systems Consultants with website postings and administrative tasks.

• Maintain report databases, validate letting dates, and upload missing documents.

• Prepare and manage pay item bid analysis reports using Preconstruction software.

• Archive reports and organize construction pre-bid meeting information.

• Maintain confidentiality of employee, contractor, and bid analysis information.

• Perform additional administrative duties as required.

Required Qualifications:

• Knowledge of administrative management principles and practices.

• Familiarity with state government administrative processes.

• Understanding of assigned program operations.

• Strong verbal and written communication skills.

• Excellent organizational, multitasking, and attention-to-detail skills.

• Ability to exercise sound judgment and handle confidential information.