Administrative Assistant (80% - 100%) (m/w/d)

Today, Lonza is a global leader in life sciences operating across five continents. While we work in science, there’s no magic formula to how we do it. Our greatest scientific solution is talented people working together, devising ideas that help businesses to help people. In exchange, we let our people own their careers. Their ideas, big and small, genuinely improve the world. And that’s the kind of work we want to be part of.

We're looking for a highly organized and detail-oriented Administrative Assistant to join our team at the headquarters in Basel, Switzerland. This dynamic role is essential for supporting the Function, its managers, and teams, by performing critical administrative and procurement-related duties. The ideal candidate will be a proactive, collaborative individual who can manage a diverse workload and help drive the team's success.

The actual location of this job is in Basel, Switzerland. Relocation assistance is available for eligible candidates and their families, if needed.

What you will get:

• An agile career and a dynamic work culture

• An inclusive and ethical workplace

• Compensation programs that recognize high performance

In addition to a competitive salary, you can expect numerous lifestyle, family, and leisure benefits. The full list of our local tailored benefits can also be found below: https://bit.ly/3HZNGv2 

What you will do:

Your role is to ensure the smooth, effective operation of the Function through comprehensive support and meticulous task management. This includes:

• Executive Support: Provide comprehensive administrative support to designated Function Managers, including managing complex diaries, handling all domestic and international travel logistics (flights, hotels, visas), and preparing expense reports.

• Meeting & Communication Management: Coordinate both internal and external meetings (room booking, hospitality, agenda), and prepare necessary presentation materials.

• Procurement & Financial Administration: Oversee the Procure-to-Pay (P2P) cycle, including raising Purchase Requisitions (PRs), processing Goods/Service Receipts, maintaining a spend tracker, and assisting with invoice resolution.

• Systems & On-boarding: Administer and maintain SharePoint sites and associated access trackers. Manage the entire on-boarding process for new team members to ensure a seamless start and system setup.

• Team Collaboration: Build strong relationships with internal and external contacts, manage the Team's Time Recording Tool, and provide essential coverage and support to the wider administrative team during absences.

What we are looking for:

• Proven experience as an Administrative or Personal Assistant, ideally supporting senior leadership or executive teams.

• Expert user of the Microsoft Office Suite (Excel, PowerPoint, SharePoint) and practical experience with the SAP Ariba system.

• Business-fluent written and oral English is essential. Business-fluent German is highly beneficial.

• Exceptional organizational skills, meticulous attention to detail, and a proven ability to manage a heavy, diverse workload independently while meeting critical deadlines.

• Behavioral Traits: A proactive, self-starter mindset with strong communication and interpersonal skills necessary to interact professionally with employees at all levels.

Every day, Lonza’s products and services have a positive impact on millions of people. For us, this is not only a great privilege, but also a great responsibility. How we achieve our business results is just as important as the achievements themselves. At Lonza, we respect and protect our people and our environment. Any success we achieve is no success at all if not achieved ethically.

People come to Lonza for the challenge and creativity of solving complex problems and developing new ideas in life sciences. In return, we offer the satisfaction that comes with improving lives all around the world. The satisfaction that comes with making a meaningful difference.

Lonza is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a qualified individual with disability, protected veteran status, or any other characteristic protected by law.