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The Accounts Payable Specialist will manage vendor invoices, payment processing, reconciliations, month-end close tasks, and compliance duties, ensuring accurate financial records.
Top Skills:
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As a Senior Associate at PwC, you will mentor junior staff, analyze complex problems, and maintain professional standards while driving innovative software solutions.
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At Vast, our mission is to contribute to a future where billions of people are living and thriving in space. We are building artificial gravity space stations, allowing long-term stays in space without the adverse effects of zero-gravity. Our initial crewed space habitat will be Haven-1, scheduled to be the world’s first commercial space station when it launches into low earth orbit in May 2026. Our team is all-in, committed to executing our mission safely and on time. If you want to work with the most talented people on Earth furthering space exploration for humanity, come join us.
Vast is seeking a detail-oriented and proactive Accounts Payable Specialist I to join our growing Finance team in Long Beach, reporting to the Accounts Payable Manager. In this role, you will help lay the financial groundwork essential to designing and building artificial-gravity, human-rated space stations. You will be responsible for processing a high volume of invoices, maintaining vendor relationships, ensuring the accuracy and timeliness of payments, and supporting automation and process improvement initiatives.
This will be a full-time, non-exempt position located in our Long Beach location.
Responsibilities:
- Process high-volume of vendor invoices 250/month
- Match invoices to purchase orders and receipts and the resolution of any discrepancies
- Ensure all invoices have proper backup, coding, and approvals before processing
- Assist with vendor payments, travel and expense reimbursements, and international payments
- Manage vendor onboarding process including setting-up credit terms, up-to-date W9 forms and other necessary information
- Reconcile vendor statements, research, and correct discrepancies
- Contribute to automation and process improvement projects
- Establish and maintain electronic repository for supporting documentation related to all invoices and reimbursements
- Provide excellent and timely responses to vendor emails and internal customer inquiries
- Assist the Finance team with other ad-hoc projects as needed
Minimum Qualifications:
- 3-5 years Accounts Payable Experience or Accounting
- High School Diploma or equivalent
Preferred Skills & Experience:
- Experience in manufacturing industry
- Proficient with Google Suite products (sheets, slides and documents)
- Ability to work effectively in a team environment
- Excellent and clear communication skills for relaying data (verbally and in-writing) between other employees, vendors, and customers
- Logical and strategic approach to solving problems
- Comfortable working in a high-stress environment balancing several projects at any given time, and the flexibility to adjust for abrupt changes in strategic direction.
- Experience with Netsuite and Ramp or equivalent AP software/accounting systems
- Strong understanding of procurement and cost accounting principles
- Exceptional attention to detail, organizational, and time management skills
- Ability to thrive in a fast-paced, early-stage startup environment
- Strong problem-solving skills and accountability
- Ability to handle sensitive information with confidentiality and professionalism
Additional Requirements:
- Ability to travel up to 50% of the time
- Willingness to work evenings and/or weekends to support critical mission milestones
- Ability to lift up to 25lbs unassisted
- Specific certifications, as appropriate
Salary Range: California
$26.37—$32.23 USD
COMPENSATION AND BENEFITS
Base salary will vary depending on job-related knowledge, education, skills, experience, business needs, and market demand. Salary is just one component of our comprehensive compensation package. Full-time employees also receive company equity, as well as access to a full suite of compelling benefits and perks, including: 100% medical, dental, and vision coverage for employees and dependents, flexible paid time off for exempt staff and up to 10 days of vacation for non-exempt staff, paid parental leave, short and long-term disability insurance, life insurance, access to a 401(k) retirement plan, One Medical membership, ClassPass credits, personalized mental healthcare through Spring Health, and other discounts and perks. We also take pride in offering exceptional food perks, with snacks, drip coffee, cold drinks, and dinner meals remaining free of charge, and lunch subsidized as part of Vast’s ongoing commitment to providing high-quality meals for employees.
U.S. EXPORT CONTROL COMPLIANCE STATUS
The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a “U.S. person” as defined by 22 C.F.R. § 120.62 or otherwise eligible for deemed export licensing. This status includes U.S. citizens, U.S. nationals, lawful permanent residents (green card holders), and asylees and refugees with such status granted, not pending.EQUAL OPPORTUNITY
Vast is an Equal Opportunity Employer; employment with Vast is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.
Vast Long Beach, California, USA Office
2851 Orange Ave, Long Beach, CA, United States, 90755
What you need to know about the Los Angeles Tech Scene
Los Angeles is a global leader in entertainment, so it’s no surprise that many of the biggest players in streaming, digital media and game development call the city home. But the city boasts plenty of non-entertainment innovation as well, with tech companies spanning verticals like AI, fintech, e-commerce and biotech. With major universities like Caltech, UCLA, USC and the nearby UC Irvine, the city has a steady supply of top-flight tech and engineering talent — not counting the graduates flocking to Los Angeles from across the world to enjoy its beaches, culture and year-round temperate climate.
Key Facts About Los Angeles Tech
- Number of Tech Workers: 375,800; 5.5% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Snap, Netflix, SpaceX, Disney, Google
- Key Industries: Artificial intelligence, adtech, media, software, game development
- Funding Landscape: $11.6 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Strong Ventures, Fifth Wall, Upfront Ventures, Mucker Capital, Kittyhawk Ventures
- Research Centers and Universities: California Institute of Technology, UCLA, University of Southern California, UC Irvine, Pepperdine, California Institute for Immunology and Immunotherapy, Center for Quantum Science and Engineering
