Accounts Payable Specialist I or II

Come to work for a company you can be proud to work for...and enjoy fantastic, comprehensive benefits.

The hiring range for this opportunity is $21.90 to $28.00 per hour along with incentive opportunities, creating a competitive total compensation package based on our pay scale, and may be modified by location and is commensurate with qualifications and experience.

POSITION SUMMARY - AP Specialist I 

The Accounts Payable Specialist ensures the Bank’s bills are paid timely and consistent with purchasing authorization guidelines; ensures all processes are following bank policies & procedures; performs various other duties required within the functions of the Finance & Accounting department.

MAJOR RESPONSIBILITIES - AP Specialist I 

• Receives and organizes all invoices for the Bank. 

• Codes payables with proper general ledger numbers which requires in-depth knowledge of all general ledger accounts, accounting units, and their purpose.

• Scans and uploads all invoices into the AP Software (Prologue) for processing. 

• Processes invoices for payment, verifying the proper approvals and limits are in place prior to input when applicable. 

• Verifies legitimacy of payable by matching invoices with applicable required documents.

• Processes weekly check runs and prepare checks and payment stubs for mailing. 

• Assist in completing GL entries and prepare certain monthly reconciliations as directed by management.

• Creates new vendor records in accordance with IRS reporting requirements. 

• Assists in identifying and tracking purchases applicable to the quarterly sales tax return.

• Research inquiries from vendors, branch staff and other departments regarding AP transactions.

• Prepare and file annual 1099 forms within IRS established guidelines.

POSITION SUMMARY - AP Specialist II

The Accounts Payable Specialist II is the leader within our Accounts Payable department and ensures the Bank’s bills are paid timely and consistent with purchasing authorization guidelines; ensures all processes follow the Bank’s policies & procedures; performs various other duties required within the functions of the Finance & Accounting department.

MAJOR RESPONSIBILITIES - AP Specialist II

• Manage and organizes the receipt of all invoices for the Bank.

• Ensures payables are coded with proper general ledger numbers which requires a high level of knowledge for all general ledger accounts, accounting units, and their purpose.

• Oversees the processing of invoices for payment, verifying the proper approvals and limits are in place prior to input when applicable. Requires subject matter expertise with AP system & processes.

• Analyzes/reconciles GL accounts and prepares journal entries as directed by management.

• Understands and applies accounting principles in regard to AP postings and processing.

• Sets goals and facilitates the achievement of Accounts Payable projects.

• Processes and/or oversees weekly check runs, prepare checks for mailing, and ensures the ACH file is delivered & processed by Wire Operations.

• Manages the vendor addition process in accordance with IRS reporting requirements.

• Partners with Management in in the development and ongoing oversight of AP paperless systems. May include managing web users, approval limits per the Purchasing Policy and hierarchy of approvers.

• Processes and tracks all prepaid expenses with a high knowledge of expense/period details.

• Ensures all rent payments are made accurately and timely while tracking all adjustments.

• Assists in identifying and tracking purchases applicable to the quarterly sales tax return.

• Manage inquiries from vendors, branch & department staff regarding AP transactions.

• Manage inquiries from vendors, branch & department staff regarding AP transactions.

Manage electronic vendor files to facilitate the preparation and filing of annual 1099 forms within IRS established guidelines.

EDUCATION, EXPERIENCE AND OTHER SKILLS REQUIRED - AP Specialist I & II

• High school diploma or GED required; Accounting degree preferred.

• Strong organizational, analytical and problem-solving skills.

• Must be able to work independently.

• Detail oriented with excellent written and verbal communication skills.

• Strong computer skills are required. Preference for experience with Excel, Word and Prologue Financial Accounting AP software.

LEVEL DISTINCTION

AP Specialist I: Minimum 3 years accounting/accounts payable/office experience.

AP Specialist II: Minimum 5 years accounting/accounts payable/office experience.

PHYSICAL REQUIREMENTS - AP Specialist I & II 

• May be required to lift up to 25 pounds.

Company Profile 

Established in 1975, Tri Counties Bank is a wholly-owned subsidiary of TriCo Bancshares (NASDAQ: TCBK) headquartered in Chico, California with corporate offices in Roseville, South San Francisco, and Bakersfield, with assets of nearly $10 billion and 50 years of financial stability.

Tri Counties Bank is dedicated to providing exceptional service for individuals and businesses throughout California with more than 75 locations, advanced mobile and online banking, and access to approximately 40,000 surcharge-free ATMs nationwide.

As California's Local Bank, Tri Counties Bank prioritizes serving clients with local bankers and local decision-making, backed by corporate philanthropy, community engagement, employee volunteerism and investments. Recognized by various publications as among the Top Workplaces and Best Banks, Tri Counties Bank recruits and retains diverse and talented team members.

Tri Counties Bank is an Affirmative Action and Equal Opportunity Employer, Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Age/Disability/Veteran.

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