Processes ACH, check, wire, and foreign exchange payments; manages vendor setup, bank details, payment returns, discrepancies, confirmations, and financial records. Handles payment posting, voids, credit applications, Concur reimbursements, commercial cards, 1099 reporting, audit support, accruals, intercompany invoicing, and payment automation activities while coordinating with vendors and internal stakeholders.
Job Summary & Responsibilities
Valiant Integrated Services is an employer who hires in accordance with applicable state and federal law. All qualified applicants will receive consideration for employment in compliance with those laws.
The Accounts Payable Payment Administrator is responsible for accurately processing and managing vendor setup and management, ensuring timely payments are made to suppliers while maintaining accurate financial records by verifying bank details, resolving discrepancies, and coordinating with departments to obtain necessary approvals before payment execution.
Responsibilities and Duties:
- Executing check, ACH, and wire remittance setup and entries to effect accurate and timely disbursement of funds in both the Costpoint ERP system and banking platform.
- Execute all forms of payments to include ACH, wires, and foreign exchange within the banking platform in a timely and accurate manner in accordance with payment terms
- Address any escalated vendor queries or AP discrepancies in relevant documentation and/or information with relevant internal customers or external vendors and update details through proper communication and documentation within our Hyland OnBase system.
- Tracking, coordinating, investigating, and reprocessing payment returns to include EFT and Checks.
- Provide any payment confirmations as required by the Business operations team, Accounts Payable and Audit.
- Posting and voiding payments, and acting as backup for Concur expense reimbursement and commercial cards processing.
- Evaluating, documenting, and executing vendor set-ups to ensure data accuracy, timeliness of remittances, and protection of company assets. This includes reviewing vendor registration forms and setting up new vendors or updating existing ones in Costpoint in accordance with Valiant policy. Updating vendor bank template in the bank platform.
- Act as primary for all credit applications, ensuring timely and accurate responses
- Handling 1099 tax reporting, printing and sending 1099 Forms to vendors, and IRS filing.
- Providing basic analysis, research, or processing support to assist with internal client and external vendor inquiries, audit requests, accruals, inter-company invoicing, and special processing (e.g., year-end 1099s or tax remittances)
- Assist with the payment automation project and relevant requirements.
- Associate’s degree in Accounting, Business, or Finance, or 7 years of accounts payable experience.
- Strong attention to detail and accuracy in data entry
- Understanding of basic accounting principles
- Excellent communication skills to interact with vendors and internal stakeholders
- Ability to be organized, prioritize tasks, and meet deadlines
- Experience with accounts payable processes preferred
- 3 + years of experience with payables operations, preferably within the Wells Fargo bank portal.
- Great organizational skills and attention to detail.
- Proven problem-solving abilities and the ability to work effectively and accurately under pressure.
- Ability to exercise discretion and sound decision-making related to personal data, including payroll information.
- Ability to manage multiple requests, assess priorities, and consistently achieve deadlines.
- Proficiency in Microsoft Office (i.e., Excel, Word, and PowerPoint) and payroll applications.
Valiant Integrated Services is an employer who hires in accordance with applicable state and federal law. All qualified applicants will receive consideration for employment in compliance with those laws.
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