Manage full-cycle AR/AP for multi-currency international transactions, reconcile FX and bank receipts, calculate landed costs, audit logistics invoices, and prepare/verify import/export shipping and customs documentation to ensure compliance and avoid port delays.
This is a remote position.
Job Description: Accounts Generalist & Trade Documentation Controller
Role Overview
This combined role manages full-cycle daily accounting (Accounts Receivable and Accounts Payable) alongside critical international import/export compliance and logistics documentation. The ideal candidate ensures accurate multi-currency financial records while keeping cross-border supply chains moving smoothly without port delays.
Key Responsibilities1. Accounts Receivable (AR) & Revenue Tracking
Multi-Currency Invoicing: Generate international sales invoices with exact currency details, bank SWIFT codes, and agreed Incoterms 2020 (e.g., FOB, CIF, DDP). [1, 2]
Milestone Monitoring: Track and match incoming collections tied directly to shipping events, such as Bill of Lading (BL) issuance, shipping departures, or port arrivals.
Banking & LC Presentation: Prepare and present strict, error-free documentation to international banks to secure swift payment releases under Letters of Credit (LC) and documentary collections.
Cash Application: Reconcile incoming foreign wire funds, isolating and recording realized or unrealized foreign exchange (FX) gains and losses.
Credit Control: Review overseas customer credit limits and aging reports to flag financial risks before cargo is released or shipped.
Trade 3-Way Matching: Verify overseas supplier invoices against original Purchase Orders (PO), Packing Lists, and physical receiving logs.
Landed Cost Allocation: Calculate and track exact landed costs by allocating freight, customs duties, port handling fees, and marine insurance directly to inventory value.
Supplier Disbursements: Execute overseas vendor payments utilizing telegraphic transfers (TT), open accounts, or bank trust receipts.
Logistics Auditing: Audit invoices from shipping lines, freight forwarders, and customs brokers to verify agreed contract rates and eliminate overcharges.
Demurrage Mitigation: Fast-track the approval and payment of local port charges to prevent container storage fines and demurrage penalties.
Customs Clearance: Prepare, verify, and submit essential shipping paperwork, including Commercial Invoices, Packing Lists, Certificates of Origin, and specialized regulatory permits.
Regulatory Compliance: Maintain absolute compliance with regional customs laws, tariff classifications (HS Codes), duty exemptions, and international trade sanctions.
Stakeholder Coordination: Act as the primary liaison between international banks, global freight forwarders, customs brokers, and chambers of commerce for document legalization.
Audit Readiness: Maintain a secure, centralized digital and physical archiving system for all import/export shipping manifests, customs declarations, and tax records.
RequirementsQualifications & Requirements
Education: Bachelor’s degree or Diploma in Accounting, Finance, International Business, or Supply Chain Management.
Experience: 3 to 5 years of dual experience handling AR/AP accounting and practical import/export documentation within a trading or manufacturing environment.
Technical Skills: Proficiency in multi-currency accounting software (e.g., Zoho Books & Zoho inventory
Trade Knowledge: Deep understanding of Incoterms 2020, customs clearance workflows, and banking instruments like Letters of Credit (LCs) and Bank Guarantees.
Similar Jobs
.jpg){kind=logo}
Healthtech • Social Impact • Software • Telehealth
Lead and improve billing support operations by driving change management, building scalable workflows, analyzing operational and billing data, diagnosing root causes, aligning cross-functional partners, and managing performance across BPO vendors.
Top Skills:
ExcelGoogle SheetsJIRASalesforceZendesk
Machine Learning • Payments • Security • Software • Financial Services
Lead architecture, integration, installation, upgrade, and enterprise implementation of Privileged Access Management tools (CyberArk, Entra, BeyondTrust). Design and code complex software solutions, align business strategy with technology, provide technical guidance, and lead problem-solving and documentation for PAM initiatives.
Top Skills:
BeyondtrustCyberarkMicrosoft EntraPrivileged Access Management (Pam)
Artificial Intelligence • Big Data • Healthtech • Machine Learning • Analytics • Biotech • Generative AI
Drive new business acquisition of Ambry's genetic diagnostic testing in the assigned DFW territory through prospecting, cold calling, presentations, and pipeline management. Communicate clinical and financial value to hospitals, clinics, and clinicians, close complex sales, maintain CRM data, and coordinate onboarding with internal teams to meet aggressive sales targets.
Top Skills:
CRMMicrosoft CrmExcelMicrosoft PowerpointMicrosoft Word
What you need to know about the Los Angeles Tech Scene
Los Angeles is a global leader in entertainment, so it’s no surprise that many of the biggest players in streaming, digital media and game development call the city home. But the city boasts plenty of non-entertainment innovation as well, with tech companies spanning verticals like AI, fintech, e-commerce and biotech. With major universities like Caltech, UCLA, USC and the nearby UC Irvine, the city has a steady supply of top-flight tech and engineering talent — not counting the graduates flocking to Los Angeles from across the world to enjoy its beaches, culture and year-round temperate climate.
Key Facts About Los Angeles Tech
- Number of Tech Workers: 375,800; 5.5% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Snap, Netflix, SpaceX, Disney, Google
- Key Industries: Artificial intelligence, adtech, media, software, game development
- Funding Landscape: $11.6 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Strong Ventures, Fifth Wall, Upfront Ventures, Mucker Capital, Kittyhawk Ventures
- Research Centers and Universities: California Institute of Technology, UCLA, University of Southern California, UC Irvine, Pepperdine, California Institute for Immunology and Immunotherapy, Center for Quantum Science and Engineering
