The Recruiting Coordinator will manage interview scheduling, enhance candidate experience, support recruiting operations, and collaborate with hiring teams to improve recruitment processes.
Field AI is transforming how robots interact with the real world. We are building risk-aware, reliable, and field-ready AI systems that address the most complex challenges in robotics, unlocking the full potential of embodied intelligence. We go beyond typical data-driven approaches or pure transformer-based architectures, and are charting a new course, with already-globally-deployed solutions delivering real-world results and rapidly improving models through real-field applications.
About the Job
As a Recruiting Coordinator, you will play a critical role in driving Field AI’s fast-paced hiring efforts. You will own scheduling, candidate experience, operational excellence across recruitment processes, and be the connective tissue between hiring managers, recruiters, and candidates. This role is perfect for someone who thrives in dynamic environments, enjoys solving problems proactively, and can move quickly while maintaining a high bar for accuracy and experience.
What You’ll Get To Do:
- 1. Interview Scheduling & Coordination
- Own end-to-end interview scheduling across multiple time zones and teams
- Manage logistics, confirmations, and real-time adjustments with professionalism and speed
- Ensure a smooth, positive, and white-glove candidate experience
- 2. Candidate Experience & Support
- Share prep materials, handle questions, and provide timely updates
- Maintain a warm, professional, and responsive communication style
- 3. Recruiting Operations
- Maintain accurate data across our ATS and recruiting systems
- Identify bottlenecks and proactively recommend workflow improvements
- Ensure compliance and consistency across recruiting processes
- 4. Team Collaboration
- Partner with recruiters and hiring managers to support fast-paced hiring needs
- Coordinate hiring team calibration, debriefs, and alignment meetings Contribute to building scalable recruiting processes as we grow
What You Have:
- Experience supporting technical hiring
- Prior experience in a startup or hyper-growth environment
- Familiarity with tools like Notion, Slack, and GSuite workflow automationInterest in robotics, AI, or future-of-work technologies
The Extras That Set You Apart:
- Bachelor’s degree or equivalent practical experience
- 1–3 years of experience in a recruiting coordination or similar talent operations role
- Proven ability to manage complex scheduling and logistics in a fast-moving environment
- Excellent written and verbal communication skills
- Strong work ethic with the ability to take initiative and follow through
- Ability to anticipate needs, proactively solve problems, and remove obstacles before they arise
- Strong organizational skills and meticulous attention to detail
- Ability to maneuver ambiguity and adapt quickly to changing priorities
- Experience working with ATS tools (e.g., Greenhouse, Lever, ect.)
- High level of professionalism and a strong candidate-first mindset
Our salary range is generous and we take into consideration an individual's background and experience in determining final salary; base pay offered may vary considerably depending on geographic location, job-related knowledge, skills, and experience.
Why Join Field AI?
We are solving one of the world’s most complex challenges: deploying robots in unstructured, previously unknown environments. Our Field Foundational Models™ set a new standard in perception, planning, localization, and manipulation, ensuring our approach is explainable and safe for deployment.
You will have the opportunity to work with a world-class team that thrives on creativity, resilience, and bold thinking. With a decade-long track record of deploying solutions in the field, winning DARPA challenge segments, and bringing expertise from organizations like DeepMind, NASA JPL, Boston Dynamics, NVIDIA, Amazon, Tesla Autopilot, Cruise Self-Driving, Zoox, Toyota Research Institute, and SpaceX, we are set to achieve our ambitious goals.
Be Part of the Next Robotics Revolution
To tackle such ambitious challenges, we need a team as unique as our vision — innovators who go beyond conventional methods and are eager to tackle tough, uncharted questions. We’re seeking individuals who challenge the status quo, dive into uncharted territory, and bring interdisciplinary expertise. Our team requires not only top AI talent but also exceptional software developers, engineers, product designers, field deployment experts, and communicators.
We are headquartered in always-sunny Mission Viejo (Irvine adjacent), Southern California and have US based and global teammates.
Join us, shape the future, and be part of a fun, close-knit team on an exciting journey!
We celebrate diversity and are committed to creating an inclusive environment for all employees. Candidates and employees are always evaluated based on merit, qualifications, and performance. We will never discriminate on the basis of race, color, gender, national origin, ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.
Top Skills
Google Suite
Notion
Slack
FieldAI Irvine, California, USA Office
Irvine, California, United States, 92602
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