Jobs at ISAT Total Support

Billing Specialist responsible for generating and processing invoices, maintaining accurate billing records, resolving discrepancies, supporting month-end and year-end close, and preparing billing reports. The role collaborates with Sales, Operations, Accounting, and customers, assists with billing inquiries, follows up on open orders, and supports billing process improvements. This is a full-time, on-site position requiring strong organization, attention to detail, communication, and problem-solving skills.

Coordinates post-award construction projects by supporting project managers, tracking deliverables and engineering deadlines, providing status updates, managing orders and project information in Nexus, and ensuring sales orders and materials are billed properly. The role also supports client communication, identifies billing-related sales opportunities, and develops knowledge of vibration isolation products and deliverables.

Supports project managers by organizing project files, maintaining documentation, tracking timelines and engineering queues, assisting with billing and material orders, updating status reports, and coordinating with customers, vendors, and internal teams. The role also provides administrative support, contributes to process improvements, assists with employee training, and develops customer communication skills within construction and seismic engineering projects.

Prepare and modify construction drawings and BIM models for MEP and seismic bracing systems using Revit and AutoCAD. Support coordination, QA reviews, documentation, and cross-team communication for commercial projects.

Design engineer responsible for preparing custom engineering packages, seismic bracing layouts, and detailed drawings. Support Engineering and Sales teams by producing submittals, 3D modeling/coordination, quoting, project file management, and code-based design (ASCE-7, IBC, UFC). Communicate with PMs, sales, and clients and maintain billing records and documentation.

Design, implement, and maintain AI-driven workflow automations using Microsoft Power Automate and approved AI tools. Discover and document business processes, translate needs into requirements, coordinate custom NEXUS development with software teams, deliver training and documentation, monitor adoption and performance, and ensure Responsible AI and compliance practices across ISAT, CEAS, and Tomarco business units.

Provide administrative and operational support to the procurement team: create and track purchase orders, manage vendor onboarding and communications, maintain procurement records and contracts, assist with budget tracking and reporting, coordinate with engineering/project teams, support inventory/material tracking, and help identify process improvements.

Serve as the front‑desk ambassador providing multi-line phone support, mail and shipping handling, administrative assistance to Directors and Executive Assistant, document preparation, data entry, filing, and general office support in a fast-paced construction/engineering office.