Being busy in attending meetings and conferences for an effectual growth of your campaign, sometimes you are truly unaware about the leakage of important data consisting of the details about your files, documents and projects and other information. Needless to mention, such leakages may adversely affect the performance growth of your business thus keeping you behind in the market. As an entrepreneur, you won’t like to be in such situation isn’t it?
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Data security has been one of the most requirements by any existing company for safe and secure data transfer. No doubt, technology has provided an acute solution in the form of virtual data room Online which has been widely accredited for its features and specifications regarding data security. They are the tools to maintain the secrecy of all sorts of information as and when required. Further, they are also compatible with all size business.
But this data room alone is not at all enough. It also requires various other authentications and standards for an effective data protection system. Further, it should also be well compatible with several international standards. As such various standards are available in this regards. A few of them include SOC1, SOC2 to name some of them. Well, one of the most required standards for virtual data rooms is the ISO or International Organization for Standardization.
Additionally, one of the most popular versions of this standard is the ISO 27000, which has been specifically designed to deal with data security standards.
- The Purpose: In general, ISO 27000 was mutually designed by ISO and International Electrotechnical Commission (IEC) with a motive to provide information security management systems (ISMS) along with standard requirements to corporations and organizations. Some of the most common forms of standards among ISMS are ISO/IEC 27001, ISO/IEC 27002 and code of practice for information security controls to name some of them.
- Compatibility of Virtual Data Rooms with ISO 2700: Various characteristics of virtual data rooms are related directly to the requirements of ISO 2700. Thus they ensure superior information security management.
- Key Aspects: Virtual data rooms deal with the documentation of the company. Other than that, these data rooms also assist the owners to build up the applicable information, recognition of relationships among information area along with the defining of individual company and team members. This is resulted in enhanced accountability and transparency along with the effectiveness of managing the information assets.
- Access Control: A data room admin has an authority to keep individual permission rights for every user for data room and the associated contents. In general, the data room could be accessed in terms of different folders and files through various levels. One of the important facets of virtual data rooms is the audit log which is implemented to monitor and keep the record of user activities on the system.
- File Security: A 128 Bit standard SSL encryption is used in most of the virtual data rooms. This has been regarded as the current business standard for protecting the data. Things apart some other advanced data rooms use 256 bit encryption which becomes even tougher to decode. Other than that data rooms are also supported with features like dynamic watermarks, data back up and virus scanning.
In short, various methods could be used for protecting the data while its transmission or reception to keep it unaffected. However, it truly depends that how better systems are acquired for its security.
