Payroll/AP Administrator
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Does the idea of being a key player on a small but talented team of Accounting professionals interest you? Are you the kind of Payroll / AP professional that believes a key part of that role is support and service to our team members? Is ensuring that our financial data ties out in an accurate, timely, and consistent basis just the kind of project you are looking for in the next chapter of your career?
ChowNow is seeking a Payroll / AP Administrator to be the main resource for all things payroll- and AP-related. If you thrive in a fast-paced environment while updating key financial data, processing payroll, and maintaining Federal and State income tax/employer accounts -- then we should speak.
About the Team:
At ChowNow, we are passionate about serving the needs of over 7,500 restaurants to help them compete in an increasingly technical world. Our team works on products focused on restaurant client sand their diners (who transact over $1,000,000 daily on the ChowNow platform).
We believe positive relationships make our team able to do more with less. You will collaborate, learn, teach, and experiment with new approaches to getting big things done together.
Our team is located in the Playa Vista neighborhood and tech hub of Los Angeles — 5 minutes from both the beach and the freeways. We believe in equal opportunity for all, and you should too. We’ve been named a Best Place to Work, have been certified as a Great Place to Work, and have a whole bunch of happy employees on Glassdoor.
Reports to the Controller; no direct reports
How you’ll stand out as a candidate:
We’re looking for someone who is highly-motivated and intentional in helping the Accounting team meet its objectives. You have knowledge of local, state and federal laws regarding payroll, compensation, and taxation. In addition to our US employee base, we have employees in Canada.
You have held roles in other multi-state organizations as a primary payroll resource with at least 150 employees across the country. ADP knowledge will be clear, evident, and demonstrable in your experience and resume. You will be able to speak clearly and thoughtfully about the AP systems you’ve used or helped develop in the past. bachelor’s degree in accounting or finance, and deep experience with our payroll provider, ADP.
You’ll assist ChowNow’s Controller in receiving, recording and processing accounts payables, and preparing Budget to Actuals each month. We have important vendor relationships that you’ll help support, including Apple, CDW, and Salesforce, as well as capital lease providers. Your primary duties will include reviewing and reimbursing sales reps and other employees using Expensify, as well as coding those expenses to appropriate GL accounts. You’ll have similar duties to review and code transactions put on our corporate credit cards.
Within one month, you'll:
- Complete our ChowNow onboarding (Ramp Camp)
- Learn the ins and outs about ChowNow and our product
- Process your first two payrolls including one commission cycle
- Audit our benefit payment systems and ensure payment process/cycle is accurately documented
- Shadow each department for an in depth look into how each team plays their part
- Complete training with our IT Team, our Accounting Team, and People + Culture team to learn how to access and use all internal tools, including Google Apps, Slack, Dropbox, ChowNow Admin, ADP, Zenefits, Expensify
- Assist in processing coding expense reimbursements to employee and in your first coding of company credit card transactions
Within three months, you'll:
- Assist in the creation of effective workflow processes
- Take more responsibility for billing processes in order to increase the team's bandwidth
- Create standard monthly payroll and benefits auditing system ensuring checks and balances between Accounting and People + Culture team
- Create systems to ensure state and Federal compliance filings
- Audit current ADP setup to ensure best practices are in place and summarize for team
Within six months, you'll:
- Document process and implement for end-of-year payroll and AP processes
- Fully owning expense reimbursement and coding as well as credit card transaction coding
- Working with the Controller and VP of Finance to generate analyses of the company based on payroll and expense data that you’ll provide
Joining our team has some perks:
- Competitive salary
- Ongoing training and growth opportunities
- A "best place to work" winner multiple times where we focus on creating a great employee experience
- Rock solid medical, dental, and vision plans
- Unlimited PTO; paid holidays; we expect you to work hard, but still enjoy your personal life
- Generous parental leave (primary and secondary)
- Employer contributing student loan assistance program
- Commuter benefits (including Uber Pool)
- Employee Stock Incentive Plan
- Quarterly Industry Speakers Series
- Quarterly Tech Events (Women, LGBTQ, Diversity, Inclusion)
- Consistent & fair leadership: we’ll share info, set clear goals, show you respect, and treat everyone fairly
- Enough freedom to spread your wings while still holding you accountable
- Fully stocked kitchen and cold brew on tap
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