Accounts Payable Administrator

| Hybrid
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Does the idea of being a key player on a small but talented team of Accounting professionals interest you? Are you the kind of Account Payable professional that believes a key part of that role is support and service to our team members? Is ensuring that our financial data ties out in an accurate, timely, and consistent basis just the kind of project you are looking for in the next chapter of your career? 
ChowNow is seeking an Accounts Payable Administrator to be the main resource for all things AP-related. If you thrive in a fast-paced environment while updating key financial data -- then we should speak. 

How you’ll stand out as a candidate:
We’re looking for someone who is highly-motivated and intentional in helping the Accounting team meet its objectives. 
You’ll assist ChowNow’s Controller in receiving, recording and processing accounts payables, and preparing Budget to Actuals each month. We have important vendor relationships that you’ll help support, including Apple, CDW, and Salesforce, as well as capital lease providers. You’ll be a part of the month end close process, including bookkeeping and accruals.

Your primary duties will include reviewing, recording, and processing employee expense reports using Expensify. You’ll have similar duties in regards to managing ChowNow’s corporate credit cards. You’ll also help document procedures around the entire T&E process. 

Reports to the Controller; no direct reports
Within one month, you'll:
  • Complete our ChowNow onboarding (Ramp Camp)
  • Learn the ins and outs about ChowNow and our product
  • Shadow each department for an in depth look into how each team plays their part
  • Complete training with our IT Team, our Accounting Team, and People + Culture team to learn how to access and use all internal tools, including Google Apps, Slack, Dropbox, ChowNow Admin, ADP, Zenefits, Expensify
  • Organize our receipt of vendor invoices to help process weekly payment runs to our vendors
  • Assist in processing coding expense reimbursements to employee and in your first coding of company credit card transactions
  • Start to take on bookkeeping responsibilities
Within three months, you'll:
  • Assist in the creation of effective workflow processes for AP, expense reports, and credit cards
  • Manage the AP aging ensuring bills are recorded and paid on time
  • Create an effective documentation retention process and organize files electronically
  • Assist in the month-end closing and accrual process
  • Take more responsibility for billing processes in order to increase the team's bandwidth
Within six months, you'll:
  • Document and implement year-end AP processes, including 1099 and tax related matters
  • Manage ChowNow’’s relationships with its vendors
  • Build out current financial systems to allow automation of expense reimbursement and credit card transaction coding
  • Own coding of vendor bills and expenses, including creating accrual reports for month-end close
  • Enhance ChowNow’s T&E policies and procedures
  • Working with the Controller and VP of Finance to generate analyses of the company based on expense data that you’ll provide
Joining our team has some perks:
  • Competitive salary
  • Ongoing training and growth opportunities
  • A "best place to work" winner multiple times where we focus on creating a great employee experience
  • Rock solid medical, dental, and vision plans
  • Unlimited PTO; paid holidays; we expect you to work hard, but still enjoy your personal life
  • Generous parental leave (primary and secondary)
  • Employer contributing student loan assistance program 
  • Commuter benefits (including Uber Pool) 
  • Employee Stock Incentive Plan 
  • Quarterly Industry Speakers Series
  • Quarterly Tech Events (Women, LGBTQ, Diversity, Inclusion)
  • Consistent & fair leadership: we’ll share info, set clear goals, show you respect, and treat everyone fairly
  • Enough freedom to spread your wings while still holding you accountable
  • Fully stocked kitchen and cold brew on tap

About the Team:
At ChowNow, we are passionate about serving the needs of over 7,000 restaurants to help them compete in an increasingly technical world. Our team works on products focused on restaurant clients and their diners (who transact over $1,000,000 daily on the ChowNow platform). We believe positive relationships make our team able to do more with less. You will collaborate, learn, teach, and experiment with new approaches to getting big things done together. Our team is located in the Playa Vista neighborhood and tech hub of Los Angeles — 5 minutes from both the beach and the freeways. We believe in equal opportunity for all, and you should too. We’ve been named a Best Place to Work, have been certified as a Great Place to Work, and have a whole bunch of happy employees on Glassdoor. We are committed to an inclusive and diverse work environment. ChowNow is an equal opportunity employer. We do not discriminate based on race, color, ethnicity, ancestry, national origin, religion, sex, gender, gender identity, gender expression, sexual orientation, age, disability, veteran status, genetic information, marital status or any legally protected status.

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
  • People Operations
    • JavascriptLanguages
    • PythonLanguages
    • SqlLanguages
    • SwiftLanguages
    • ReactLibraries
    • ReduxLibraries
    • WebpackLibraries
    • EnzymeLibraries
    • BottleFrameworks
    • Google AnalyticsAnalytics
    • IllustratorDesign
    • InVisionDesign
    • PhotoshopDesign
    • SketchDesign
    • PrincipleDesign
    • JIRAManagement
    • WordpressCMS
    • SalesforceCRM
    • MarketoLead Gen
    • SlackCollaboration

Location

The ChowNow HQ is in the heart of LA's tech scene. Culver City is near the beach, the freeways, the airport, & the tech industry action. Just 5 minutes from the vibrant center of Downtown Culver City, team members have the opportunity to explore the local fare to their heart's content.

An Insider's view of ChowNow

How has your career grown since starting at the company?

Starting as a graphic design intern and now working as a front-end developer I can definitely attest to ChowNow being an amazing place to grow your career. I've been here a little more than 5 years, and am still growing constantly both personally and professionally.

Kim

Lead Front End Engineer

How does your team reward individual success?

Individual success is more than metrics. It’s about being celebrated by your peers when you work hard to accomplish your goals. This takes different forms like winning Weekly Spotlight—or the Frog Trophy, which goes to the top performer because everyone deserves to be recognized for their accomplishments and celebrated amongst the company.

Angie

Customer Support Vendor Manager

What are ChowNow Perks + Benefits

ChowNow Benefits Overview

Competitive Compensation
Ongoing training and growth opportunities.
A "Best Place to Work" winner multiple times where we focus on creating a great employee experience.
Rock solid medical, dental, and vision plans.
Mental Health Coverage - we offer several programs to support your mental health and wellness goals.
3 weeks paid vacation; paid holidays; we expect you to work hard, but still enjoy your personal life
7 weeks of baby bonding time for all new parents (within the first year of birth or adoption), 8 Weeks of Paid Pregnancy Leave.
401(k) Matching
Employer-contributing student loan assistance program or continuing education reimbursement program
Commuter benefits (including Uber Pool).
Employee Stock Incentive Plan.
Pet insurance for your fur babies
Quarterly Industry Events (Women, LGBTQIA+, Diversity, Inclusion).
Consistent & fair leadership: we’ll share info, set clear goals, show you respect, and treat everyone fairly.
Enough freedom to spread your wings while still holding you accountable.
Fully stocked kitchen and cold brew on tap in our satellite offices

Culture
Volunteer in local community
Partners with nonprofits
Open door policy
OKR operational model
Team based strategic planning
Pair programming
Open office floor plan
Flexible work schedule
Remote work program
Diversity
Documented equal pay policy
Dedicated diversity and inclusion staff
Highly diverse management team
Mandated unconscious bias training
Diversity manifesto
Mean gender pay gap below 10%
Diversity employee resource groups
Hiring practices that promote diversity
Health Insurance + Wellness
Flexible Spending Account (FSA)
Disability insurance
Dental insurance
Vision insurance
Health insurance
Life insurance
Pet insurance
Wellness programs
Team workouts
Mental health benefits
Financial & Retirement
401(K)
401(K) matching
Company equity
Employee stock purchase plan
Charitable contribution matching
Child Care & Parental Leave
Generous parental leave
Family medical leave
Adoption Assistance
Return-to-work program post parental leave
Vacation + Time Off
Generous PTO
Paid volunteer time
Sabbatical
Paid holidays
Paid sick days
Office Perks
Commuter benefits
Company-sponsored outings
Free daily meals
Free snacks and drinks
Some meals provided
Company-sponsored happy hours
Onsite office parking
Recreational clubs
Relocation assistance
Fitness stipend
Home-office stipend for remote employees
Professional Development
Job training & conferences
Lunch and learns
Promote from within
Paid industry certifications

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