Workplace/Office Coordinator

Responsibilities:

Greet employees and visitors at the front desk, managing the intercom system and acting as the primary point of contact for property management, vendors, and deliveries to the office
Keep the kitchen and lunch area tidy and running by preparing coffee, loading/unloading the dishwasher, and ordering/stocking snacks and drinks, managing the daily lunch service via our vendor (Forkable) 
Maintaining the upkeep of our conference rooms, phone booths and shared spaces, ensuring AV equipment is working, whiteboards are cleared and ready to use, and tables and chairs are tidy
Manage and report on office inventory and order supplies (kitchen, general office, restroom) as needed
Process incoming and outgoing mail and packages, shipping items, depositing checks, and scanning or routing important documents
Responsible for managing office seating, floor plan, and setting up employee workstations for new hires
Manage swag inventory including  welcome packages for new hires, customer thank yous, and support for marketing field events 
Organize employee engagement activities, including team events, company parties, employee celebrations, happy hours, etc., both virtually and/or physically
Support the Marketing team by coordinating shipments of event materials, booth assets, and swag to and from conferences, field events, and customer meetings
Come up with ideas for improving the workspace and employee experience 
Provide support for planning, coordination, travel, and logistics for company events and offsites while taking budget into consideration 
Assist with other administrative tasks, as needed, providing cross-functional support

Requirements:

2+ years of experience in workplace operations or office management (preferably in a startup or high-growth company)
Experience supporting Marketing, including office and field events
Strong written and verbal communication skills, with the ability to build effective relationships and maintain a professional presence when interacting with executives and stakeholders
Proficient in Google Suite and Slack
Proactively anticipates office needs and takes ownership of creating a thoughtful, high-touch workplace experience while effectively managing priorities and projects
A desire to learn, contribute, and add value every single day

Additional Information:

The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across California. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. We also offer a comprehensive benefits package, which you can explore on our careers site

Compensation range: