The Transaction Coordinator manages real estate transaction documentation, coordinates with teams, maintains records, and ensures smooth workflows.
Marcus & Millichap is the nation’s leading brokerage firm specializing in real estate investments with offices nationwide. Marcus & Millichap offers owners and investors the nation's most comprehensive real estate research and analysis for all types of income-producing property.
The Transaction Coordinator supports the accurate and timely processing of real estate transaction documentation. This role is responsible for maintaining transaction records, coordinating with internal teams, and ensuring smooth documentation workflows.
The base salary range for this role is $33.65 – $38.46 per hour. Actual pay will be determined by factors such as education, experience, and job-related skills relevant to the role. Marcus & Millichap is a multi-state employer and posted salary ranges are provided in good faith for compliance with all relevant pay-transparency regulations. These ranges may not reflect potential compensation for positions based in other states or regions.
Responsibilities
- Request Due Diligence from Client
- Abstract Due Diligence Material & Label Properly into Client Folder
- Abstract Lease & Provide to Marketing Team to Create Marketing Material
- Create Listing Agreement + State Legal Documents
- Onboard Listing to MNET, Crexi, Costar, Personal Website
- Create Marketing Piece for LinkedIn & Email Database
- Order Title
- Confirm whether Lease has a ROFR, ROFO and Process
- Coordinate Process of Opening Escrow
- Escrow Timelines
- Contact Sheets
- Coordinate Third Party Orders (Phase 1, Survey, Zoning Report, Appraisal) & Coordinate Site Visits with Seller/Tenant
- Order / Request Estoppel + SNDA
- Follow Timelines to Make sure all parties are abiding by the contract
- Coordinate Process of Closing Escrow
- Submit Commission Demand
- Request / Update Insurance with Buyer + Lender Added as Additionally Insured
- Troubleshoot / Overcome Objections
- Process Tenant Notice Letter
- Process Rent Coordination w/ Buyer (If we represent buyer)
- Submit Closing Internally with Requested Documents
- Create Closing Marketing Piece for LinkedIn & Email Database
- Evaluation / Process Comps
- Identify Closed Comps and Abstract Necessary Data
- Identify On-Market Comps and Abstract Necessary Data
- Communicate with Listing Agents to Confirm Status
Qualifications
- High school diploma required; an associate degree is preferred and considered a plus.
- Two (2) years of experience in administrative support, transaction coordination, or revenue operations.
- Proficient in Microsoft Office Suite, especially Excel.
- Strong attention to detail and organizational skills.
- Effective written and verbal communication skills.
- Ability to manage multiple tasks under tight deadlines.
- Ability to maintain confidentiality and handle sensitive information
- Familiarity with real estate closing documents is a plus.
Founded in 1971, Marcus & Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with nearly 1,700 investment sales and financing professionals in 80+ offices throughout the United States and Canada.
Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available.
Marcus & Millichap, Inc. is a leading national real estate services firm specializing in commercial real estate investment sales, financing services, research and advisory services. As of December 31, 2025, the Company had 1,808 investment sales and financing professionals in more than 80 offices who provide investment brokerage and financing services to sellers and buyers of commercial real estate. The Company also offers market research, consulting and advisory, and leasing services to its clients. Marcus & Millichap, Inc. closed 8,818 transactions in 2025, with a sales volume of $50.8 billion.
Marcus & Millichap is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under federal, state, or local law.
Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available.
Marcus & Millichap, Inc. is a leading national real estate services firm specializing in commercial real estate investment sales, financing services, research and advisory services. As of December 31, 2025, the Company had 1,808 investment sales and financing professionals in more than 80 offices who provide investment brokerage and financing services to sellers and buyers of commercial real estate. The Company also offers market research, consulting and advisory, and leasing services to its clients. Marcus & Millichap, Inc. closed 8,818 transactions in 2025, with a sales volume of $50.8 billion.
Marcus & Millichap is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under federal, state, or local law.
Marcus & Millichap Calabasas, California, USA Office
23975 Park Sorrento, Suite 400, Calabasas, CA, United States, 91302
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