Coordinate candidate interview logistics, manage communications, support HR admin tasks, and ensure seamless hiring experiences with attention to detail.
Company Overview
Position OverviewAt Skild AI, we are building the world's first general purpose robotic intelligence that is robust and adapts to unseen scenarios without failing. We believe massive scale through data-driven machine learning is the key to unlocking these capabilities for the widespread deployment of robots within society. Our team consists of individuals with varying levels of experience and backgrounds, from new graduates to domain experts. Relevant industry experience is important, but ultimately less so than your demonstrated abilities and attitude. We are looking for passionate individuals who are eager to explore uncharted waters and contribute to our innovative projects.
In this role, you'll own the logistics that keep our hiring machine running: interview scheduling, candidate communications, and tight coordination between recruiters and hiring managers. You'll also support day-to-day internal operations to keep things running smoothly behind the scenes. If you thrive in fast-moving environments, love bringing order to chaos, and care deeply about getting the details right — this is for you.
This is a fully in-office role (5 days/week) at our San Mateo headquarters.
Responsibilities- Schedule and coordinate high volumes of interviews across multiple teams and time zones
- Own candidate communications end-to-end, ensuring a seamless and timely experience throughout
- Coordinate both virtual and onsite interviews, including logistics and panel scheduling
- Partner closely with recruiters and hiring managers to keep pipelines moving
- Maintain accurate candidate data and workflows in Greenhouse (ATS)
- Track interview progress and proactively resolve scheduling conflicts before they become problems
- Greet and host candidates on onsite interview days, making sure every visit feels polished and welcoming
- Support HR administrative tasks including documentation and employee record-keeping
- Provide operational support to the People team as needed
- 2–5 years of recruiting coordination or recruiting operations experience
- Experience supporting high-volume hiring environments
- Hands-on experience with Greenhouse ATS (or a comparable system)
- Exceptional organizational skills — you can juggle competing priorities without dropping the ball
- Clear, professional communicator in writing and in person
- Relentlessly detail-oriented with strong follow-through
- Comfortable with ambiguity and energized by a fast-paced startup environment
- Able to work in-office 5 days/week in San Mateo
- Experience supporting technical hiring (engineering, robotics, hardware, or AI)
- Background in HR or People Operations
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