Talent Acquisition Coordinator

We deploy powerful AI agents in complex, regulated industries, specializing in building the systems that enable autonomous agents to operate entire functions securely and reliably. Our belief is that people should be free of administrative and operational drudgery so they can create value through creativity, reasoning, and judgement.

We’re starting in higher education, a sector with ~$700B in expenses defined by heavy workflows across departments, such as admissions, financial aid, facilities, advising, student services, advancement, and more. Our agents are already embedded across these departments, interacting with millions of students and staff. They process applications, package aid, resolve verification issues, run large-scale communication workflows, handle student support tickets, and more.

We believe that universities are among the most consequential institutions in the world, sitting at the foundation of social and economic progress. Improving how they operate improves who gets educated, who gets supported, and who gets a chance. When higher education runs better, everything built on top of it does too.

As a TA Coordinator at CollegeVine, you’ll play a key role in delivering a seamless and positive candidate experience across all teams as we scale our AI-first company. You’ll support interview scheduling and recruiting operations for roles across all departments. This role is ideal for someone early in their talent career who is highly organized, detail-oriented, and excited to grow in a fast-paced startup environment.

• Coordinate and schedule interviews across multiple time zones for roles across all departments

• Serve as a primary point of contact for candidates, ensuring clear, timely, and professional communication throughout the interview process

• Partner closely with recruiters and hiring managers to keep interview processes running smoothly and on track

• Manage interview logistics, including calendar scheduling and candidate preparation

• Maintain accurate candidate, interview, and pipeline data in Ashby (ATS)

• Assist with administrative tasks throughout the hiring process, including drafting, preparing, and sending offer letters, coordinating approvals, and supporting onboarding handoffs

• Support recruiting operations by tracking interview progress, updating pipelines real time, and ensuring data accuracy

• Identify and recommend improvements to scheduling workflows, candidate experience, and recruiting operations

• Assist with additional recruiting projects as needed, including hiring coordination, process improvements, and employer branding initiatives

• 1+ years of experience in a recruiting coordinator or scheduling role at a high-growth company, tech or AI preferred

• Strong organizational skills with exceptional attention to detail

• Excellent written and verbal communication skills and a strong candidate-first mindset

• Ability to navigate with a sense of urgency and juggle multiple requests and shifting priorities in a fast-paced environment

• Experience using an ATS or scheduling tools (bonus if you’ve worked in Ashby!)

• Proficiency with Google Calendar, Zoom, Slack, and other collaboration tools

• Proactive, reliable, and comfortable taking ownership with minimal oversight

• Interest in working at an AI-first company and growing a career in talent acquisition
  

CollegeVine partners with 200+ universities, deploying agentic AI to power campus operations. We have raised venture funding from dedicated investors such as Menlo Ventures (Anthropic, Carta), Silversmith Capital Partners (Webflow, Formstack), Morningside Technology Ventures (Xiaomi, TikTok), and more. In 2020, after years of being a remote-friendly company, CollegeVine became a fully remote company (with a NYC office) with a diverse cast of team members based predominantly in the United States, but also around the world.