Staff Accountant

The Staff Accountant is responsible for the timely and accurate processing of vendor invoices, employee expenses, credit card transactions, and payment runs. This role supports the month-end close process, ensures compliance with company policies and internal controls, and works closely with Procurement, Finance, and global business teams.

Duties & Responsibilities:

Invoice Management & Processing

• Verification: Review all invoices for appropriate documentation and approval prior to payment.
• Three-Way Matching: Perform "three-way matching" by comparing the Purchase Order, the Receiving Report, and the Invoice to ensure accuracy.
• Data Entry: Enter and upload invoices into accounting software (ERP) with correct coding.
• Manage Fixed Asset recording, tracking, inventories, and internal audits.

• Maintain internal and tax depreciation records and manage 1099 maintenance

Payment Execution

• Scheduling: Monitor discount opportunities and payment terms to ensure timely disbursements.
• Methods: Process payments via ACH, wire transfers, credit cards, and occasionally physical checks.
• Discrepancy Resolution: Research and resolve any invoice discrepancies or payment issues with vendors.

Reconciliation & Reporting

• Vendor Statements: Reconcile monthly vendor statements to ensure all liabilities are recorded.
• Financial Closing: Assist with month-end and year-end closing by preparing accruals and reconciling the AP sub-ledger to the General Ledger and ensuring entries are posted for proper cut-off.
• Audit Support: Provide supporting documentation and explanations for internal and external audits.

• Documentation: Maintain thorough and accurate files in accordance with company policy and accepted accounting practices.

Required Qualifications

• BS/BA or equivalent degree.
• 2+ years of accounting work experience.
• Proficient in speaking, reading, and writing in both English and Mandarin.
• Proficient in Microsoft Office Suite. Experience with NetSuite is a plus.
• Strong attention to detail, accuracy, and time management skills.
• Ability to work independently and with a team in a high-volume environment.
• Basic knowledge of accounts payable/general ledger systems and procedures.
• A customer service mindset when interacting with employees and vendors.
• A professional, reliable, and detail-oriented attitude.