Staff Accountant

Primary Responsibilities

Transactional Accounting

• Record and reconcile cash activity, ensuring accuracy and timely processing
• Maintain and organize supporting documentation, including invoices, contracts, and receipts
• Oversee credit card transactions, ensuring compliance with internal policies
• Reconcile bank and credit card accounts on a regular basis
• Provide guidance and training to staff to ensure adherence to financial policies and procedures

General Ledger

• Record accounts payable, accounts receivable, and payroll transactions, maintaining compliance with GAAP and regulatory requirements.
• Ensure all journal entries are recorded accurately and timely.
• Conduct preliminary reviews of general ledger and subledgers prior to monthly close.

Audit and Tax

• Assist the Controller in data requests related to the annual financial audit and single audit, as well as any relevant funder audits
• Support the preparation of Form 990 and other regulatory filings

The Ideal Candidate

• Holds a bachelor’s degree in accounting or a related field (preferred)
• Has 2–4 years of accounting experience, preferably in a startup, small to mid-sized business, or nonprofit
• Demonstrates proficiency in office productivity software (GSuite and MS Excel)
• Is familiar with accounting software (QuickBooks Online is a plus)
• Has experience with credit card, expense management, or trip management systems (e.g., Divvy, Expensify, Concur)
• Exhibits strong attention to detail and accuracy
• Responds to team feedback in a timely and constructive manner
• Possesses excellent communication and interpersonal skills
• Applies strong analytical and problem-solving abilities
• Works effectively both independently and collaboratively
• Manages multiple priorities and meets deadlines
• Believes the world’s scientific and entrepreneurial talent should be focused on more serious pursuits than dog-walking apps

About the Role

This is a full-time position with a competitive salary of $65,000 with a generous benefits package that includes professional development, $2,000 in annual wellness funds, unlimited paid time off, healthcare premiums covered for employees and dependents at 90%, and the opportunity to join a retirement plan with a 3% match beginning after 3 months at Activate. This position will be remote with a preferred location at any of the following: Denver, CO; Cambridge, MA; New York, NY; Houston, TX; Berkeley, CA.