Staff Accountant

At Botanic Tonics, we know our world is fast, noisy and distracting. It can easily leave us feeling tied up, strung out and not ourselves. Maybe you think the more supercharged you are, the better you’ll be. Maybe escape is the only way for you to truly feel free. We’re not judging — we just have a different point of view. Because we’re not a fuel for keeping pace with the rat-race of every day. We’re not an elixir that transports you through the clouds to a tranquil place. We’re kava products with blends of other naturally active ingredients, designed to bring you down to earth and into the present, so you can make the most of every moment.
Why waste effort trying to quiet the noise when you can tune into it, to hear the one voice that matters? We believe choosing to engage with the here and now is more fulfilling. It makes us feel good, enriches our lives, and brings out our best selves.
Be Present. Be You. When you can truly be there, you feel free.

Overview

The Staff Accountant is responsible for managing Accounts Receivable (AR) operations, including the Direct to Store Distribution network (DSD), Corporate Store AR and related accounting functions. This role is responsible for ensuring timely and accurate reporting, maintaining AR-related financial accounts, and driving effective follow-up processes. The ideal candidate will bring strong accounting skills, organizational skills, attention to detail, and the ability to manage AR operations efficiently.

Key Responsibilities

AR Related Accounting

• Prepare monthly, quarterly, and annual general ledger account reconciliations for all AR related accounts.

• Process credits for AR customers as needed.

• Prepare monthly AR related journal entries and ensure proper documentation for all financial activities. 

AR Management

• Manage the DSD and National Account/Corporate Account AR functions.

• Manage communication for DSD accounting emails and invoicing.

• Complete credit checks and other support needs as part of on boarding new Corporate Store accounts.

Collections & Payment Monitoring

• Report on late or missing payments, providing updates to the relevant stakeholders.

• Send account statements to larger National Account Customers and ensure prompt follow-up for outstanding balances. 

• Follow up on Non-Sufficient Funds (NSFs) and ensure timely resolution.

Cash Application & Reconciliation

• Oversee the accurate application of cash to the AR subledger.

• Ensure timely and precise reporting and reconciliation of AR-related financial accounts, including:

• AR Subledger Aging by customer and DSD.

• Reserve analysis and timely follow-up on aging items.

• Prepare and review credit checks for new corporate customers.

Reporting & Analysis

• Generate weekly aging and reconciliation reports, ensuring accuracy and alignment with Salesforce data.

• Analyze AR aging data and provide insights to improve collections and reduce overdue accounts.

Leadership & Collaboration

• Act as a liaison between the AR team and internal/external stakeholders, fostering clear communication and collaboration.

• Provide training and development opportunities for AR staff to enhance team performance and efficiency.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field (preferred).

• Minimum of 3-4 years of experience in accounts receivable or related fields.

• Proficiency in AR systems and financial software (e.g., Salesforce, ERP systems).

• Strong analytical, organizational, and problem-solving skills.

• Excellent communication and interpersonal abilities.

• Detail-oriented with a focus on accuracy and timeliness.

This is a remote position that must be based in the Eastern time zone.