STAFF ACCOUNTANT

SUMMARY

The Accountant will be responsible for daily and monthly accounting activities and functions pertaining to accounts payable, accounts receivable, payroll, general ledger, and audit. The Accountant will work independently with minimal instruction while relying on pre-established guidelines, experience and excellent judgement to perform the functions of the job properly. This position reports to the Accounting Manager.

ESSENTIAL DUTIES AND RESPONSIBILITIES

General

• Performs accounting functions as assigned, including, but not limited to preparing journal entries, reconciliation of balance sheet accounts, and preparation of schedules to support financials.
• Maintains and balances subsidiary accounts by verifying, allocating, posting, reconciling transactions; resolving discrepancies and providing documentation.
• Reconciles daily banking activity and prepares journals for deposits and wires.
• Assists with audits by collecting data, analyzing information and preparing schedules.
• Communicates with all departments, with respect to invoices, expenses, payroll, banking activity, and other accounting related items.
• Maintains an organized filing system for payroll, month end, daily sales reports, and all vendor payments.
• This job description does not list all the duties of the job; other duties or tasks may be assigned by management.

Accounts Payable

• Enters approved invoices into accounting system, and prints vendor checks to pay invoices in a timely manner.
• Prepares and tracks purchase orders.

• Reconcile vendor statements, research and correct discrepancies.
• Responsible for maintaining vendor files.

Payroll & Personnel

• Supports the processing of bi-weekly payroll, preparing payroll reports, and verifying tax returns filed by third party payroll processor.
• Determines balances of payroll accounts and record payroll expenses and liabilities.
• Prepare and file various payroll related reporting, such as workers compensation, union pensions and union dues.
• Ensures compliance with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.
• Responsible for maintaining payroll information, such as applicable tax rates and employee data.

Accounts Receivable

• Prepares invoices for event deposits, settlement of events and third party billings
• Receives and records payments and prepares bank deposits.
• Reconciles customer statements, follows up on payments
• Responsible for maintaining customer files.

SUPERVISORY RESPONSIBILITIES

None

QUALIFICATIONS 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Candidate will be required to successfully pass applicable skill testing and background check.

EDUCATION and/or EXPERIENCE

Bachelor's degree (B. A.) from a four-year college or university in Accounting, Finance or related field preferred; and three to five years related experience; or equivalent combination of education and experience. Not-for-profit experience a plus. Significant experience with Sage Intacct and Paycom Payroll systems a plus. Must have exceptional Excel proficiency.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to apply logical thinking to identify and explain problems, collect data and establish fact, and create a valid conclusion or resolution to problems.

CERTIFICATIONS, LICENSES, REGISTRATIONS

None

OTHER SKILLS and ABILITIES

Strong computer skills including advanced knowledge of word processing and spread sheet applications.  Excellent oral and written communication skills. Ability to handle confidential information in a professional manner. Must be highly detail oriented with the ability to identify relationships and anticipate business need. 

PHYSICAL DEMANDS

While performing the duties of this job the employee works in an office at a computer work station and accesses information from a computer. The employee is required to be mobile to, from, and within the administration offices, and will be required to leave the area and maneuver throughout the facility to meet with staff of assigned departments. The employee frequently lifts and/or moves up to 10 pounds and occasionally lifts and/or move up to 25 lbs.   

WORK ENVIRONMENT 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Offices for this position are located within the 3rd floor of the 225 Broadway Building. The noise level in the office environment is usually moderate with noises originating from persons talking within the office and office equipment being operated. Lighting provided by overhead bulbs and lamps. During the course of our business the employee will be exposed to large crowds and public settings.  Work week is five consecutive days; but, must work flexible hours, as needed. 

In-house Training Requirement.

Critical: General Overview – SDT Computer Applications, outlook (Calendar  & Email), Respect in the Workplace/Sexual Harassment Awareness (employee), New Employee Orientation.