Supports administration and daily operations for sports ministry leagues, programs, tournaments, and events. Manages registrations, rosters, communications, volunteer and coach onboarding, scheduling, records, expenses, payroll documentation, inventory, and game-day logistics. Serves as a contact for participants and volunteers, resolves routine operational issues, maintains procedures, and creates promotional materials. Requires evening and Saturday availability during sports seasons.
General Position Overview:
To support the administration and operations of the WACC Sports Ministry, helping ensure leagues, programs, and events provide a positive, organized, and Christ-centered experience for all participants.
Ministry Responsibilities:
- Assist the Sports Pastor and Assistant Sports Director with the administration and day-to-day operations of the Sports Ministry.
- Manage participant registrations, roster information, and player records.
- Serve as a primary point of contact for parents, coaches, volunteers, and league participants regarding routine questions and program information.
- Coordinate communications including emails, announcements, flyers, registration reminders, and website updates.
- Support coach communications, onboarding, and seasonal information distribution.
- Assist with scheduling logistics, league communications, and seasonal program administration.
- Oversee the management of online registrations and volunteer information.
- Oversee the processing of coaches, volunteers, and seasonal workers in a timely manner and in compliance with HR policies and procedures.
- Complete expense reporting, reimbursement requests, payroll documentation, and timekeeping records necessary for maintaining league operations.
- Maintain standard operating procedures and administrative processes.
- Support equipment, jersey, and inventory tracking.
- Serve as a game day operations leader by supporting league coordinators, coaches, volunteers, referees, and participants during sports events and league play.
- Support and coordinate League Coordinators during league play, tournaments, and special sports ministry events.
- Assist in resolving routine game-day operational issues and help ensure league operations run smoothly.
- Create and distribute flyers, graphics, announcements, and promotional materials for sports programs, leagues, and ministry events.
Qualifications:
- Strong organizational skills and ability to manage multiple responsibilities simultaneously.
- Strong personal relationship with Jesus Christ and alignment with the mission of WACC.
- Be committed to the theological stance of WACC, Converge Worldwide and supportive of the ministry of the Southwest District.
- Strong communication, interpersonal, and customer service skills.
- Experience coordinating events, programs, administration, or volunteer teams preferred.
- Comfortable using Google Workspace Apps and administrative software systems.
- Ability to create professional communications, flyers, and promotional materials that support sports ministry programs, leagues, and events.
- Ability to remain calm, organized, and solutions-oriented in a fast-paced environment.
- Availability to work evenings and Saturdays during sports seasons and major Sports Ministry events.
Whittier Area Community Church Whittier, California, USA Office
Whittier, CA, United States
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