Specialist, Events & Experiences (AJC)

The Atlanta Journal-Constitution (AJC) is one of the most storied brands in journalism, with a legacy that stretches over a century. Our mission is to be the most essential and engaging source of news for the people of Atlanta, Georgia, and the South, and our vision is to transform this great institution into a modern media company. That's where you come in.
We are seeking an Event Specialist to support the AJC Experience Team with all aspects immersive brand experiences including brand activations, community events, panel discussions, livestreams, award programs, and live podcast events. This role involves planning, coordination, and support for experiences, serving as a liaison for key stakeholders and external partnerships, and ensuring effective project management.
We seek a motivated, creative professional to support our events efforts. A successful candidate will demonstrate an eagerness to collaborate across the organization with hands on execution, critical decision-making, and creative strategy.
Please note: this person must be based in Atlanta, GA.
In this position you will:

• Perform departmental administrative duties, including scheduling and attending key meetings, and preparing detailed meeting recaps.
• Maintain a departmental calendar of all events, campaigns, partnerships, and promotions.
• Provide project management and coordination to ensure event success, including developing and implementing project plans and timelines.
• Generate and communicate the status of jobs within the system to the events team.
• Develop and maintain event timelines, prepare reports, and conduct analyses related to event operations.
• Provide on-site support at events, including registration, activations and managing third-party vendors and volunteers.
• Assist with planning and executing events, including preproduction, set-up, and managing orders for print, promo, or other materials.
• Manage and communicate event logistics for staff and participants.
• Handle a high volume of invoices and payments with vendors and track the status of all invoice payments.
• Coordinate volunteers and third-party labor needs for events.
• Collaborate with the creative team on marketing materials, including videos, graphics, signage, and logos.
• Manage the creative request dashboard and serve as the primary point of contact for event team creative requests.
• Assist in tracking costs and managing budgets.
• Generate and proof communication for event attendees, speakers, and internal stakeholders.
• Maintain an archive of all final campaign creative and assets on the department server.
• Champion the AJC brand both internally and externally.
• Cultivate relationships and partnerships across the organization.
• Execute sponsored elements and activations at events in collaboration with our advertising partners.
• Support the Event Manager with venue research and selection, site visits, menus, diagrams, seating charts, and décor needs.
• Compile event recaps for each event.

Qualifications:

• Bachelor's degree in a related discipline and 2 years' experience in a related field. The right candidate could also have a different combination, such as a master's degree and up to 2 years' experience; or 6 years' experience in a related field.
• Ability to work in a fast-paced environment with multiple competing priorities.
• Exceptional organizational skills, time management, and attention to detail.
• Ability to work independently and take initiative.
• Strong multitasking abilities and the capability to perform under pressure and meet deadlines.
• Friendly and positive personality, thriving in a dynamic environment.
• Excellent written and verbal communication skills.
• Willingness to travel and work occasionally at night and weekends to oversee events on-site.
• Creative problem-solving skills.
• Proficiency in Microsoft Word, Excel, Outlook, Teams, and PowerPoint.
• Experience with project management software such as Monday or Asana is a plus.

USD 59,600.00 - 89,400.00 per year
Compensation:
Compensation includes a base salary of $59,600.00 - $89,400.00. The base salary may vary within the anticipated base pay range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include an incentive program.
Benefits:
The Company offers eligible employees the flexibility to take as much vacation with pay as they deem consistent with their duties, the company's needs, and its obligations; seven paid holidays throughout the calendar year; and up to 160 hours of paid wellness annually for their own wellness or that of family members. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.
Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.