Senior Project Coordinator

Senior Project Coordinator

At Salas O’Brien we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.

Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way.

About Us:

Impact Cx is a Certified Commissioning Firm and a specialized subsidiary of Salas O’Brien, built around one core belief: Exceptional People. Exceptional Outcomes. For more than 25 years, we’ve delivered hands-on commissioning services that verify buildings and mission-critical infrastructure perform safely, reliably, and exactly as intended. As systems become more complex, our work matters more than ever—and we take pride in doing it the right way.

What truly sets us apart is our culture. We lead with integrity, respect, teamwork, and a growth mindset. We value healthy conflict, direct communication, and accountability because these behaviors make us stronger as a team and better for our clients. At Impact Cx, you’re never “just a number.” You’re part of a high-trust environment where your voice matters, your expertise is respected, and your development is taken seriously.

Our team supports projects across mission critical, data center, healthcare, life sciences, higher education, industrial, aviation, and commercial markets. Whether you’re commissioning complex systems, improving quality, supporting clients, or advancing technical excellence, you’ll work alongside industry-leading professionals committed to delivering the highest standards of performance.

As part of the Salas O’Brien family, Impact Cx blends the agility of a focused commissioning group with the resources, multidisciplinary expertise, and career opportunities of a multi-national engineering firm. We invest heavily in training, mentorship, certification support, and clear career pathways so you always understand where you can grow and how to get there.

If you’re looking for a place where you can make a real impact, grow your career, and contribute to meaningful work, Impact Cx is where you can build your future.

Job Summary

The Project Coordinator will serve in a lead capacity across project planning, execution, and closeout, helping ensure successful delivery within defined scope, schedule, and budget. This role collaborates across departments, maintains accurate project documentation, and supports project managers. The ideal candidate brings strong organization, initiative, attention to detail, and serves as the key resource for other coordinators.

Responsibilities:

Project Planning and Scheduling:

• Lead in developing project plans, schedules, and timelines. Track project milestones and deadlines, ensuring timely completion of tasks. Assist with coordinating travel arrangements and coordination.

Coordination and Communication:

• Serve as a liaison between project stakeholders, including team members, clients, and vendors. Facilitate effective communication and collaboration across project teams. Provide guidance and support to other coordinators to maintain alignment and strengthen overall team effectiveness.

Documentation Management:

• Prepare, organize, and maintain project documentation, including contracts, project plans, status reports, meeting minutes, and correspondence. Ensure all documentation is up-to-date and accessible across all platforms.

Budget and Resource Tracking:

• Execute project budgets and resource allocation. Oversees tracking expenses and ensuring projects remain within financial constraints.

Risk Management:

• Identify potential project risks and issues. Develops and implements mitigation strategies and action plans.

Meeting Coordination:

• Schedule and coordinate project meetings, including team meetings, client meetings, and progress reviews. Prepare meeting agendas and follow-up on action items. Responsible for driving completion of action items, maintaining momentum and uphold deadlines across the team.

Reporting:

• Prepare and distribute regular project status reports to stakeholders. Highlight progress, risks, and any deviations from the project plan.

Support Project Managers:

• Serve as a trusted operational partner to project managers by anticipating needs, maintaining project controls, and ensuring coordination consistency

Other Duties:

• Perform other related duties as assigned.

Qualifications and Experience:

• Bachelor’s degree in Business Administration, Project Management, or a related field is preferred. Relevant certifications (e.g., Project Management Professional, Certified Associate in Project Management) are a plus.
• Minimum of 7-10 years of experience in project coordination, administration, or a related role. Experience in Prior experience in the AEC (Architecture, Engineering & Construction) industry is required
• Strong organizational and multitasking abilities with keen attention to detail.
• Proficiency in project management software (e.g., MS Project, Vantagepoint, Smartsheet) and MS Office Suite (Excel, Word, PowerPoint). Familiarity Smartsheets is a plus.
• Advanced Microsoft Excel skills required.

Travel: Up to 5-10%

Compensation & Benefits:

The expected base salary range for this role is $80,000 - $90,000 USD per year. Actual compensation will be determined based on a number of factors including skills, experience, qualifications, and location.

This role is also eligible for performance-based bonuses and a comprehensive U.S. based benefits package, including:

• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and company holidays
• Wellness programs and employee assistance resources
• Professional development support

For more information, visit our full benefits overview here.

Equal Opportunity Employment Statement

Salas O’Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. Salas O’Brien will accommodate the disability-related needs of applicants as required by law.

Third-Party Agency Notice
Salas O’Brien does not accept unsolicited resumes from external recruiters or agencies. We only work with approved partners engaged directly by our Talent Acquisition team for specific searches. Unsolicited submissions will not be eligible for placement fees.

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