Senior Payroll Specialist

Company Description

Wise is a global technology company, building the best way to move and manage the world’s money.
Min fees. Max ease. Full speed.

Whether people and businesses are sending money to another country, spending abroad, or making and receiving international payments, Wise is on a mission to make their lives easier and save them money.

As part of our team, you will be helping us create an entirely new network for the world's money.
For everyone, everywhere.

More about our mission and what we offer.

Job Description

We’re currently hiring for a Senior Global Payroll Specialist based in Austin to join
our global Payroll Team. We’re looking for a payroll superstar, with a keen eye for accuracy, attention to detail and a desire to share your payroll expertise and knowledge with our Global Payroll Team.

Reporting to the AMER Payroll Lead, you’ll have above-average understanding of US
Payroll and experience with international payrolls, its overall function, and how our
team provides excellent service to others. You’ll be responsible for the accurate,
effective, and timely processing of your multiple payrolls/ countries for each pay
period.

Wise has already pioneered new ways for people to transfer money across borders
and currencies. Our customers can also manage their hard-earned money with the
world’s first platform to offer true multi-currency banking. We’re 5000+ Wisers
strong, with over 90 nationalities working in 25+ locations around the globe! We’re
looking for a leader who lives our values, will help grow our culture, and drive our
mission forward! 🚀

Your mission:
This exciting role will join a team responsible for the overall global payroll, including
process, compliance, audit and reconciliation across multiple countries for Wise.
● You’ll complete a variety of daily, weekly, monthly, annual and ad-hoc tasks to
ensure your payrolls are processed in accordance ahead of payroll deadlines
with a focus on US payrolls as your primary responsibility.
● This role will include partnering with our multiple third-party payroll vendors
and their advisors to strive for accuracy, reduce errors, and process payroll
more efficiently.
● You’ll partner to develop robust & detailed processes to ensure the execution
of payroll in an effective, efficient, and timely manner. Cross-training will be
key!
● This role will also participate by providing a variety of deliverables, including
global projects, pre-post payroll journals, internal audits, and more.
● You’ll also provide input to team goals, KPIs, efficiencies, process
improvements, and future optimization of our payroll team - all while
providing outstanding customer service. Always.

The specifics:
● You’ll prepare, double-check, cross-check, review and analyse payrolls
according to the established deadlines

● You’ll be completely responsible to ensure the timely submission of your payroll inputs to our third party payroll provider

● You’ll ensure payrolls balance to your inputs - always
● Managing first and second line queries from employees, other teams and
external providers, ensuring that SLAs are met and issues are resolved
efficiently.
● You’ll be responsible for all documentation within your historical payroll files
● Continuously drive for process improvement and lead future optimisations of
the payroll area. Recommending new approaches, monitoring policy and
make procedure changes towards continuous improvement within the team
● Continue to increase Subject Matter Expertise on your allocated locations, on
all payroll and legislative matters, providing support, as needed, to others
● Develop robust & detailed processes to ensure the execution of payroll in an
accurate, effective, efficient and timely manner.
● Develop and maintain partnerships with payroll and tax vendors, driving
accuracy and compliance in all payroll related processes.
● Work with the Payroll team and the Senior Payroll Lead to provide additional
processing/transaction support, as needed

Compliance:
● You’ll work to ensure compliance across all locations globally, to include
International, Federal, State, and local payroll tax laws. All the while, meeting
applicable timelines effectively and efficiently
● Stay current with regulation changes affecting your payrolls to ensure
accuracy and service to our customers
● Partner to complete and respond to regulatory agency inquiries
Financials, Audits, and Reporting:
● Responsible for outputs of your payrolls, such as payroll journals, GL files, and
ad-hoc reporting
● You’ll ensure all reporting and data is completed timely

Your challenges:
● We’re evolving our payroll model - you’ll have the chance to bring your
brainpower and prior experience to help us build an outstanding payroll team
as we continue to grow and scale
● You’ll assist to create efficiencies in our current ways of working and/or
develop new ways while we implement payroll processing using our new
global system

Qualifications

A bit about you:
● Prior payroll in-house processing experience of at least 3+ years in a high
growth, product or tech led company - this assists you to know how to deal
with ambiguity, shifting priorities and come up with innovative solutions

● 3 to 5 years of hands-on experience with Workday Payroll; Running payroll
cycles, handling payroll audits and reconciliations, troubleshooting and
resolving payroll-related issues within the system, supporting Workday payroll
implementation and upgrades
● Experience processing multi-state and/or international payrolls is required
● Strong payroll skills - you’ll have experience in all forms of preparing,
processing, correcting, and auditing with all aspects of payroll - as well as the
ability to learn new payroll processes efficiently
● Fluent in English, both written and verbal - Other languages are always
welcome!
● Above average tech skills – particularly with Excel, where you’ll need to know
your way around pivot tables, charts, sheets, formulas etc - as well as being
proficient in using payroll software

Nice to haves:
● Ideally a professional payroll certification to demonstrate your expertise within
the field of payroll
● Additional education such as a Bachelor's Degree or equivalent years of
experience
● Mexican and/or Brazilian payroll experience

Stuff that’ll come naturally to you:
● Collaborative - you’ll have a passion and skill for building strong relationships
based on trust and mutual respect
● Detail focused - you’ll have an eye for the details and an appreciation of data
and analytics, using these two skills to drive your decisions
● Adaptable - you will be as comfortable working with ambiguity as you are
with certainly. We need someone who can be agile enough to respond to
changing priorities, but be able to hold clear on the long term path ahead
● Curiosity to learn, grow - we don’t expect you to be an expert, but we’ll need
you to have a positive, can-do attitude - with a willingness to learn new things
● Ability to multi-task - you must be able to handle multiple tasks - often at the
same time. You’ll also have the ability to start, stop, pick-up and complete
tasks on a recurring basis
● Teamwork focused - You excel in a teamwork-oriented setting. This role
requires you to partner with your peers and cross-check of assigned payrolls

Additional Information

● $71-$90k base which is dependent on various factors.

● Find out more about our benefits in our Austin location.

For everyone, everywhere. We're people building money without borders  — without judgement or prejudice, too. We believe teams are strongest when they are diverse, equitable and inclusive.

We're proud to have a truly international team, and we celebrate our differences.
Inclusive teams help us live our values and make sure every Wiser feels respected, empowered to contribute towards our mission and able to progress in their careers.

If you want to find out more about what it's like to work at Wise visit Wise.Jobs.

Keep up to date with life at Wise by following us on LinkedIn and Instagram.